Vice President of Administrative Services/Chief Financial Officer
Parkland College

Job Info

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The Vice President of Administrative Services/Chief Financial Officer works under the direction of the President for the recommendation, development, and administration of policies and programs related to the financial and budget activities to fund operations, maximize investments, the review and improvement of current college financial and administrative systems to enhance quality and excellence, and strategic and operational planning and evaluation of administrative services in relation to the well-being of the college. Serves as Parkland College's Chief Financial Officer.

The Vice President of Administrative Services undertakes the following functions:

• Provides leadership, administrative direction, and accountability for the areas of the Business Office which includes Payroll and Bookstore, Campus Technologies, Human Resources, and Physical Plant.
• Support the strategic leadership roles of the area's Administrative Officers and Directors.
• Oversee their departments' strategic and annual planning in alignment with college and administrative services strategic goals for excellence and college core values.
• Coordinate operationalization of strategic and annual planning in personnel requests, acquisition of equipment and supplies, and remodeling of facilities.
• Direct and coordinate College's financial and budget activities to fund operations, maximize investments, and increase efficiency; serve as College's Chief Financial Officer (CFO).
• Interpret data and research findings for decision making in Administrative Services.
• Ensure a proper system of accounting, purchasing, financial inventory, and budgetary control.
• Prepare the College's annual budget for approval by the College's Board of Trustees.
• Responsible for overseeing annual audit.
• Negotiate or approve contracts and agreements with suppliers, distributors, federal and state agencies, and other organizational entities as approved/directed by Board of Trustees.
• Direct Human Resources activities, including the approval of human resource plans and activities.
• Ensure that Campus Technologies supports and enhances teaching and learning through the acquisition, integration, and application of digital, multimedia, and emerging technologies, and provides support services and training to all academic and administrative users.
• Appoint directors or managers within Administrative Services and assign or delegate responsibilities to them.
• Review reports submitted by staff members to recommend approval or to suggest changes.
• Serve as member of College's Executive Team; contribute significantly to major strategic planning and resource allocation decisions. 
• Confer with College's Board of Trustees, administrators, faculty, and staff to discuss issues, coordinate activities, and resolve problems.
• Analyze operations to evaluate performance of the College and its Human Resources in meeting objectives, and to determine areas of potential cost reduction, program improvement, or policy change.
• Foster and maintain a collegial and collaborative work environment in which all team members have a shared understanding of the mission of the institution and clear expectations of their responsibilities in the mission and accountability for those responsibilities.
• Direct, plan, and implement policies, objectives, and activities of the College to ensure continuing operations, to maximize returns on investments, and to increase productivity.
• Serve on college wide committees as assigned.
• Perform other duties as assigned by the President.

Minimum Requirements:  

• Master's Degree in a related field or Certified Public Accountant license.
• Seven (7) years of progressive and extensive work experience in accounting, finance, or related field in a higher education, non-profit, or government setting.
• Five (5) years of supervisor/management work experience; work experience coordinating, training, supervising, or managing the activities of others to accomplish goals, demonstrated leadership through increasing levels of administrative responsibility.
• Work experience determining and formulating policies and providing direction within the guidelines set up by a board of directors or similar governing body; work experience planning, directing, or coordinating operational activities at the highest level of management with the help of subordinate leaders and staff managers.
• Ability to be bonded against theft/fraud due to their access to College funds.
• Pre-employment/post-offer criminal background check and credit check required.
• Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
• Knowledge of laws, legal codes, precedents, government regulations, executive orders, agency rules.
• Knowledge of principles and processes for providing customer and personal services.
• This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
• Collaborate with a dynamic range of individuals from various backgrounds and experiences.
• Excellent interpersonal communication skills, written and verbal, with the ability to deliver complex messages that are understandable to diverse audiences including top management, public groups, and the Board of Trustees.
• Proficient in intricate organizational strategies, adept at managing complex tasks with precision and efficiency.
• Ability to read, analyze, and interpret technical journals, financial reports, and legal documents.
• Ability to prepare reports, analyses, and general communications.
• Ability to use computer software programs to prepare reports, charts, graphs, and presentations.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Establish and maintain effective positive working relationships with those contacted in the course of work, including the Board of Trustees.

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