Acting under the direction of the Administrative Manager, the Senior Surgical Pathology Coordinator will work at an advanced level and under general supervision to perform technical and clerical functions required for core front-end laboratory operations, clinical and administrative support to a director, faculty, and/or chief of service; database and materials management for clinical and research projects, calendar management, travel arrangements, and coordinates conferences and courses. The Senior Surgical Pathology Coordinator is responsible for the registration and insurance verification of private consult cases received by the Pathology Service; the accessioning of specimens according to approved protocols and documentation of materials received. The Senior Surgical Pathology Coordinator will serve as the liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks. Provides high level of support under minimal supervision for the Department of Pathology. The responsibilities cover both clinical and research grant portfolio which could include federal, non-federal and foundation research grants. Opens, organizes and accessions all consult cases received for specified Pathologists/Service. This includes ensuring accuracy of all information needed for patient data, billing and materials management. It also includes obtaining any missing information as identified above that is necessary for the case to be reviewed. Also registers patients and referring physicians when necessary. Ensures that accessioned case is delivered to the correct Resident/Fellow/Pathologist. Ensures receipt of final diagnostic report by respective referring physician. Organizes, edits, and transcribes manuscripts and chapters for textbooks. Facilitates communication between coauthors, as well as following through on all paperwork for publication. Creates and submits research proposals; corresponds and communicates with grant administrators. Acts as course administrator and works closely with Harvard Medical School to organize CME course "GI, Pancreaticobiliary and Liver Pathology." Schedules, and creates/designs handouts and syllabi for CME courses and seminars. Corresponds with publishing company on regular basis. Coordinates, schedules Fellowship Program interviews and follow-up as necessary. Coordinates, schedules and follows up with GI Pathology "observer-ships". Organizes legal cases, facilitates communication between Chief of the Division and attorneys; maintains confidential records, as well as composing and sending invoices, keeping track of invoices send and payment received, and creating legal documents (eg. legal letters, detailing case info/diagnosis), and scheduling meetings as well as depositions.Non-Clinical Duties:Accession case into Pathology LIS (PowerPath) following established procedures. Register patients in Epic for final reporting and billing.Responsible for the distribution and triaging of private consult cases to appropriate pathologist for review. Researches, retrieves, copies, picks up and delivers all manner of paperwork throughout campus.Files, faxes, emails, photocopies, prepares materials for couriers.Transcribes and types documents including manuscripts, reports, grants, correspondence, manuals, abstracts, chapters, course materials, proposals, et al. Responsible for proofreading, editing and ensuring accuracy on all levels.Coordinates Outlook calendar, schedules appointments, meetings, conferences, and travel arrangement. Coordinates all aspects of travel (e.g. flights, hotel reservation, registration for conferences and meeting).Prepares and submits all paperwork associated with reimbursement (travel, meals, registration fees, etc.).Processes and updates academic records, CVs, and biographical sketches.Maintains division specific databases and creates reports as needed.Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials. Maintains delivery logs, shipments and consults requests.Maintains office and orders supplies. Oversees cleaning and maintenance as directed.Performs all other duties and responsibilities as directed.Qualifications
PRINCIPAL DUTIES AND RESPONSIBILITIES:
Clinical Support Duties:
High School Diploma or GED required.
Associate's Degree preferred.
Minimum 4 years applicable experience in a healthcare or laboratory setting required.
Understanding and use of advanced level medical terminology required.
Experience using PowerPath - preferred, but not required.
Experience using EPIC - preferred, but not required.
Understanding of billing operations required.EEO Statement
BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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