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The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job TitleSenior Contract AdministratorJob Profile TitleContract Administrator SeniorJob Description SummaryProvide legal support for Penn Medicine and its components/departments as they relate to transactional matters, contracts, corporate services with an emphasis on contract drafting and review, drafting and administration of various agreements for receipt and provision of services and equipment, consulting and staffing agreements, educational affiliations, construction contracts, as well as supporting the operations of UPHS' systems for contract management, administration and storage of executed contracts and related files ("Contract Tracking System"), due diligence/document production and other transactional matters.Job DescriptionJob Responsibilities
Assists counsel and contract administrators in the internal and external review and drafting of contracts for the University of Pennsylvania Health System/Penn Medicine and its components and in other transactional matters. Performs detailed contract review, drafting, and administration in accordance with Health System administrative and Office of the General Counsel objectives with emphasis on, various agreements for provision and receipt of services, goods and equipment, consulting and staffing agreements, educational affiliations, construction contracts, governmental and commercial contracts, information systems, and other transactional matters.
Reviews and abstracts contractual provisions, either directly or in coordination with the business owner/originator and OGC staff, and reviews and abstracts contracts and associated documents to be entered into or maintained in the Contract Tracking System database. Verifies compliance provisions in contracts. Trains OGC and UPHS users as required. Acts as a liaison and "point of contact" person for Contract Tracking System and for executed contracts for UPHS senior management, administrators, clinical chairs, physicians, clinical staff and administrative staff.
Maintains and updates Contract Tracking System and other contract data base systems and files; inputs data into computer on various contract files and data bases and sets-up and maintains and organizes files, as needed. Works closely and in coordination with counsel, contract administrators and secretarial/administrative support, as well as clients and data base vendor in implementing and maintaining various relevant databases; copying and filing as required. Maintains data base systems for contract terminations, renewals, receipt of contract supporting documentation, contractual and corporate deadlines. Assists in the implementation and maintenance of a centralized contract administration program and centralized contract data base for the Health System and its components; Identifies and processes contracts that need to be evaluated through the Contract Tracking System's contracted services evaluation system.
Works with, and provides assistance to in-house and outside counsel and the contract administrators in representation of legal matters for the University of Pennsylvania Health System and its components as they relate to Health System contracts and corporate services.
Drafts notices of termination and renewals or extension and amendments of contracts as required and in accordance with the Contract Tracking System's email notifications. Prepares documentation necessary for approval and execution of contracts in accordance with OGC and Health System policies and procedures.
Develops reports, establishes schedule of reports to be run, and runs reports as required in relation to Contract Tracking System as directed by OGC's Senior Contract and Board Administrator and Senior Counsel and as needed or requested by Senior Management and other UPHS personnel.
Researches information and serves as a resource on various UPHS contractual issues and on diverse projects, as assigned. Assists in responding to requests for production of documents stored in the Contract Tracking System. Also assists in responding to requests for other productions of documents and due diligence activities as needed. Assists counsel with legal and corporate research including obtaining copies of statutes, regulations, ordinances, corporate filings and cases as directed.
Attends meetings with various Health System personnel, as required.
Performs other related duties in areas of responsibility, as assigned.
Qualifications
Bachelor's Degree preferred. Experience in a law firm, hospital legal office, or corporate office setting. Expertise and skill in use of computer system is essential. Requires a minimum of five to seven years' paralegal experience or equivalent, preferably in corporate and/or contracting, with contracting database management, contract drafting or related experience. Must have technical skills and strong database experience preferred. Must be team-oriented and able to exercise initiative and independent judgment. Must have superior demonstrated organization, planning, analytical, and communication skills. Must have a diplomatic, personable, responsive, and practical approach to internal clients and to outside third parties. Teamwork and support of colleagues are essential. Must work cooperatively with co-workers, respond well to competing time demands and deadlines, be motivated and take pride in work product. Must be accurate, thorough, and detail-oriented. Must be able to deal tactfully and professionally in a helpful manner with all levels of management. Must be energetic and flexible. Must have excellent interpersonal skills.
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