SENIOR ASSISTANT TO THE DEAN (Administrative Analyst/Specialist II)
California State University Chico

Job Info

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Recruitment Number:

VA1448

Posting Period:

07/22/21 - 08/05/21

On Campus Only Promotional Opportunity:

Yes, On-campus applicants only.

Working Title:

SENIOR ASSISTANT TO THE DEAN (Administrative Analyst/Specialist II)

Class Title:

ADMINISTRATIVE ANALYST/SPECIALIST -12 MONTH

Level/Range/Grade:

3

Salary Range (From $ to $):

$4,693 - $8,489 per month / $56,316 - $101,868 annually (New employees should anticipate being hired at the beginning of the salary range)

Department:

Engineering Comp Sci & Cnst Mg

Number of Positions:

1

FLSA Code:

Exempt

Status:

Regular: Permanent (after one-year probationary period)

Full-time/part-time (if part-time, indicate time base):

Full-time

Pay Plan:

12/12

CBU/MOU:

R09 - CSUEU Technical & Support Services

Quick Link:

https://jobs.csuchico.edu/postings/6617

Hours Per Day:

8 hours during the school year / 10 hours during the summer

Days Per Week:

5 days during the school year / 4 days during the summer

Shift:

Day

Primary Duties:

Under general oversight from the College Dean, the Administrative Analyst/Specialist administers the financial and personnel resources of the College of Engineering; consisting of 7 departments, 3 centers and/or programs, with approximately 160 number faculty, staff and student employees and a complex baseline budget totaling $8.5 million annually. The incumbent works closely with the Dean, Associate Dean and Chairs/Directors to align resources with the College's strategic and operational goals and to ensure the college is compliant with Federal, State, System and institutional policies and procedures for fiscal and personnel actions. This position oversees budget allocations for all departments within the College, participates in strategic planning for the college, and is expected to take initiative, work independently and be accountable for work results in planning, organizing, analyzing and reporting. Additionally, this position works collaboratively with managers and staff in the Divisions of Academic Affairs, Business and Finance, Regional and Continuing Education, Human Resources, Information Resources, University Advancement, Student Affairs, Public Affairs, and Auxiliary Organizations to advance the interests of the College.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1448-Position-Description

MANDATORY VACCINATIONS:The CSU will require faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. This requirement will be effective at the beginning of the Fall 2021 term, or upon the full Food and Drug Administration (FDA) approval of one or more vaccines, whichever occurs later. The systemwide policy is currently under development. Selected candidates should be prepared to comply with this requirement. Questions can be sent to: humanresources@csuchico.edu.

Knowledge, Skills and Abilities:

KNOWLEDGE:
Incumbent must possess:

• Thorough knowledge of, and ability to apply, extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Advanced knowledge of, and expertise with, the principles, problems and methods of public and business administration and operational and fiscal management.

Working knowledge of:

• Standard theories, practices and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Operational and fiscal analysis and techniques.
• Budget policies and procedures.
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• Basic knowledge of methods and procedures for research and statistical analysis and the ability to apply them.
• Expertise in using office software packages (e.g. Microsoft Word, Excel, and Outlook), technology and systems.

SKILLS:
Incumbent must possess:

• Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications.
• Consultative skills working with internal and external constituent groups.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions, and make appropriate recommendations.

ABILITIES:
Incumbent must have the ability to:

• Understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive and develop strategic solutions.
• Work with representatives from public and private entities and handle potentially sensitive situations.
• Effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
• Use reasoning and the interpretation and application of theories and principles to develop and recommend alternatives and best courses of action.
• Take initiative and independently plan, organize, coordinate and perform work in various situations where numerous and diverse demands are involved.
• Train others on new skills and procedures, and provide lead work direction.
• Learn, interpret, follow, and apply a wide variety standard of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Organize and plan work and projects including handling multiple priorities.
• Make independent decisions and exercise sound judgment.
• Compile, write, and present reports using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Perform duties as assigned.

Required Education and/or Experience:

The knowledge, skills and abilities listed above would normally be obtained through a bachelor's degree and/or full-time equivalent training and three years of administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.

Additional Requirements for this Position:

N/A

Recruitment Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Two years full-time related experience.
• Experience administering an organizational unit at the University.
• Experience managing a large and complex budget.
• Knowledge of university policies and procedures including the collective bargaining agreements, the Faculty Personnel Policies and Procedures (FPPP), faculty and staff recruitment, curriculum, scheduling, payroll, and RTP.
• Experience using PeopleSoft, OneSolution, Cognos, Insight, CRA and Astra.
• Lead work and/or Supervisory experience.

Special Requirements:

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
• The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.

PHYSICAL REQUIREMENTS:
Incumbent/applicant will need to be able to perform the essential job functions (duties) of this position with or without reasonable accommodation. This position alternates between remaining in a stationary position operating a computer and answering phones for long periods of time, and frequently moving about inside the office and throughout campus. Must be able to walk or travel across campus.

WORK ENVIRONMENT:
Work is performed in a typical office environment operating standard office equipment. Events may occur outdoors and in inclement weather such as heat, cold, and rain.Benefits:

This position qualifies for benefits including tuition fee waiver (if eligible).

Benefit Information:

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.

About the University and Community:

California State University (CSU), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution (HSI) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Open Date (posting open date):

07/22/2021

Close Date (posting close date):

08/05/2021

Open Until Filled:

No

This job has expired.