Secretary V
The University of Chicago

Job Info

---

Department

BSD MED - Section Administrator: Hematology and Oncology - Administrative Staff

About the Department

The Section of Hematology/Oncology has a proud and long tradition of excellence in research-based patient care and clinical discovery. Ranked among the finest cancer programs in the country, the Section is comprised of nationally and internationally known faculty with expertise in all major types of malignancies, blood disorders, and experimental therapies.
Job Information


Job Summary:

Under minimal supervision and with a high level of proficiency, the Secretary V provides highly complex administrative support , which includes but is not limited to, calendar management; answer, screen and evaluate telephone calls and requests; create and maintain complex filing systems; organize travel itineraries; distribute schedules; arrange meetings, events and conferences.

This is an academic discretion position.

Responsibilities:

• Process and disseminate correspondence and letters.
  
• Participate in regularly scheduled staff meetings.
  
• Offer input and provide assistance as needed with regard to workflow and planning.
  
• Assist faculty with clinical responsibilities on all levels both individually and programmatically.
  
• Ensure that all incoming mail is acted upon or distributed.
  
• Maintain an organized filing system for all information related to the individual programs.
  
• Coordinate the Faculty's responsibilities in various societies/committees.
  
• Exchange pertinent information with individuals outside the Section or the Institution as required.
  
• Attend meetings acting as representative for Section and bring common issues for discussion and propose suggested solutions.
  

Competencies:

• Communicate effectively in English, both orally and in writing required.
  
• Work effectively with supervision and as a part of a team required.
  
• Identify priorities; recognize and resolve or refer problems required.
  
• Proficient knowledge of Microsoft Word, Excel and Outlook required.
  
• Communicate effectively in English, both orally and in writing required.
  
• Work effectively with supervision and as a part of a team required.
  
• Identify priorities; recognize and resolve or refer problems required.
  

Additional Requirements


Education, Experience, or Certifications:

Education:

• High school diploma or GED required.
  
• Bachelor's degree preferred.
  

Experience:

• Five years of office experience required.
  
• University or academic medicine experience preferred.
  

Technical Knowledge or Skills:

• Proficient knowledge of Microsoft Word, Excel and Outlook required.
  

Pay Range:

• $23.49 - $31.33 hourly
  

Required Documents:

• Resume/CV
  
• Cover Letter
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

No
Pay Frequency

Hourly
Pay Range

Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours

40
Union

024- Local 743, I.B.T. Clerical
Job is Exempt

No
Drug Test Required

No
Motor Vehicle Record Inquiry Required

No
Health Screen Required
No
Posting Date

2023-01-24-08:00
Remove from Posting On or Before

2023-07-24-07:00
Posting Statement:


Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.