Secretary IV
The University of Chicago

Job Info

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Department

BSD RAD - Administrative Staff

About the Department

Annually named to the US News & World Report list of the best hospitals in the USA, the clinical facilities at the University of Chicago currently includes Mitchell Hospital, a 395-bed adult hospital facility, Comer Children's Hospital with 155 beds, and the Duchossois Center for Advanced Medicine, a 525,000 square foot outpatient clinic and surgery facility. In addition, a 1.2 million square foot new hospital, the Center for Care and Discovery, opened in February 2013. The Department of Radiology operates facilities in all of these locations to provide multidisciplinary care and education.
Job Information


Job Summary:

Provide administrative office support to the Department of Radiology, assisting with administrative support for Department Sections such as: Breast Imaging, Neuroradiology, Vice-Chairs and Alumni programming.

Responsibilities:

• Provide primary Outlook calendar management, phone coverage and receptionist duties for the section and occasionally the department.
  
• Organize travel itineraries, create and distribute schedules for visitors, coordinate and arrange meeting series, assist with purchasing, and process expense reimbursements.
  
• Arrange and assist with department sponsored lectures and events (i.e., Grand Rounds, CME, Alumni lecture series).
  
• Considerable skill in composing correspondence, maintaining records, accounts and files, and assisting with payment processing and donation collection.
  
• Perform clerical support such as: creating electronic files and updating ancillary materials, filing, scanning and e-filing, edit and update PowerPoint presentations, take meeting minutes, schedule Zoom or virtual meetings and interviews.
  
• Assist in the preparation of department and alumni newsletters.
  
• Provide basic updates to the department website.
  
• Assist in the preparation of clinical coverage schedules.
  
• Prepare documents for academic appointment/hospital credentials.
  
• Prepare, distribute and respond to correspondence and coordinate special activities as requested.
  

Competencies:

• Three or more years of administrative experience in healthcare or university setting preferred.
  
• Must possess a high-level of administrative knowledge and be flexible with ability to prioritize tasks.
  
• A proactive and dependable self-starter who is able to function independently and as an integral team player.
  
• Ability to manage interpersonal relationships and interact/communicate with clarity, tact and courtesy with patrons, patients, staff, faculty, students and others; communicate effectively.
  
• Intermediate to advanced computer skills. High testing levels in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Familiarity with University Systems such as: Qgenda, E-Payments, GEMS, Buysite, Box, and Zoom.
  
• Ability to solve problems independently with limited direction from supervisor or faculty.
  

Additional Requirements


Education, Experience, or Certifications:

Education:

• High school diploma or equivalent required.
  
• College degree preferred.
  

Experience:

• 3 years progressively responsible secretarial experience preferred.
  

Pay Range:

• $21.96 - $29.20 hourly
  

Required Documents:

• Resume
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

No
Pay Frequency

Hourly
Pay Range

Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours

40
Union

024- Local 743, I.B.T. Clerical
Job is Exempt

No
Drug Test Required

No
Motor Vehicle Record Inquiry Required

No
Health Screen Required
No
Posting Date

2023-01-24-08:00
Remove from Posting On or Before

2023-07-24-07:00
Posting Statement:


Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.