Secretary
Locke Lord

Job Info

---

Success is always within your reach at Locke Lord.

Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.

At Locke Lord, our diverse and inclusive culture of collegiality and collaboration - core values of the Firm - across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients' businesses.

Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services. We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.

General Statement of Duties:

The Houston office of Locke Lord LLP has an immediate opening for a Legal Secretary. This position provides all aspects of administrative support to attorneys within the corporate, real estate and transactional department.

Duties & Responsibilities:

• Provide secretarial support to assigned attorneys which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail
  
• Assist with clerical support of corporate and real estate transactional matters, including drafting and preparing documents such as correspondence, reports, contracts, agreements, consents, proxy statements, corporate certificates, acquisitions and dispositions, financings and joint ventures, leases, closing statements, signature pages, promissory notes, deeds, etc
  
• Handle sensitive and confidential information and ensures that day-to-day support for team runs smoothly and effectively
  
• Follow workflow procedures as they relate to opening/closing matters and generating engagement/disengagement letters
  
• Answer phone, handle routine inquiries for both internal and external contacts; refers calls to other contacts as needed and takes thorough messages
  
• Enter, edit, and submit timesheets through time and billing system
  
• Maintain attorneys' calendars and contact lists as requested. Arrange all aspects of both internal and external client meetings and conferences. Stay apprised of calendars and actively communicates changes or reminders as needed
  
• Coordinate all business-related travel arrangements for attorneys. Submit all business-related expenses for reimbursement on behalf of assigned attorneys
  
• Send and retrieve documents from Records as needed; prepare files for offsite storage
  
• Use initiative and creativity to solve problems and research information to advance matters
  
• Exhibit strong communication skills, both written and verbal
  
• Maintain a courteous and service driven demeanor at all times
  
• Take initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs. Shows willingness to share knowledge with others in the Firm
  
• Ensure a high level of service when interacting with clients, co-counsel, opposing counsel, and other related internal and external contacts
  
• Maintain discretion and sound judgment when interacting with others both external and internal to the Firm
  
• Support and cultivates service standards as expected by the Firm
  
• Operate standard office equipment such as computers, photocopiers, calculators, and uses required software applications to effectively perform job duties. Scans and cleans up documents utilizing scan software. Convert and format documents from other software applications
  
• Perform other tasks and duties as assigned
  

Education & Experience:

• 5+ years of experience
  
• Must have prior experience supporting Corporate, Real Estate or Transactional attorneys
  
• Keyboarding skills of at least 65 wpm
  
• Advanced skills in MS Word, Excel, Outlook and PowerPoint
  
• Effective oral and written communication skills
  

Additional Information:

Supervisory Responsibility - This position has no direct supervisory responsibilities.

Work Environment - This position operates in a professional office environment.

Position Type/Expected Work Hours - This is a full-time position. Days and hours of work are Monday through Friday, 8:30 a.m. to 5:30 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel - Little to no travel is expected for this position.

Locke Lord LLP is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, color, religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.

This job has expired.