Registrar
Oglethorpe University

Job Info

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Job Details

Job Location: Oglethorpe University - Atlanta, GA

Position Type: Full-Time Staff

Education Level: Master's

Travel Percentage: None

Job Category: Education

Description Oglethorpe University is a private liberal arts college in Brookhaven, Georgia, US. This undergraduate institution with an enrollment of 1450 invites applicants for a Registrar. The Registrar supports the academic mission of Oglethorpe University by serving as the official authorized custodian of university student records. The Registrar is responsible for the overall functioning and performance of the Office of the Registrar, providing day-to-day leadership and direction with respect to policies, practices, systems and operations. This includes maintaining the accuracy, integrity, and security of all student academic records as well as developing and implementing administrative policies and procedures to facilitate the timely, accurate, and efficient provision of services to Oglethorpe Universitys various constituencies. The Registrar works particularly closely with the Office of Student Success, Faculty, and Institutional Effectiveness. Essential Duties and ResponsibilitiesDuties and responsibilities associated with the position include:

• Provides leadership and advice in relation to policies and procedures regarding students and services for students;
• Establishes, monitors, evaluates, and modifies processes, procedures, and/or standards, ensuring alignment with the University's mission, values, goals, and objectives;
• Assists faculty, staff, and students with interpretation of academic regulations, registration and progression policies;
• Oversees the preparation and maintenance of accurate statistical reports in assigned area of responsibility;
• Assists with applicable internal and external quality audits;
• Plans, organizes, maintains, and manages the activities of course registration;
• Collaboratively works with other departments in planning, implementing, administering, and evaluating projects and services impacting University operations from course scheduling and registration perspectives;
• Ensures that the University has systems and procedures in place to maintain compliance as required. Evaluating and communicating the impact of potential regulatory changes on the University;
• Oversees all operations in the registration process (record creation, course schedule building, classroom assignment, final exam scheduling, grade processing, transcript issuance, student enrollment verification and military service waivers);
• Oversees all operations in the transfer credit process (evaluation of transcripts, posting of credit, processing and implementing of transfer credit rules);
• Oversees development of the Academic Calendar and updating of the Registrars Office website;
• Serves on various university committees and advisory groups
• Receives formal academic appeals, and ensures adjudication before the universitys academic appeals committee
• Partners with Institutional Effectiveness to prepare, audit, and deliver institutional data (i.e., Common Data Set, Ipeds, SACSCOC reporting, etc.)
• Partners with the Information Technology office in planning, reviewing, implementing, and maintaining major modifications and redesign of existing applications, local in-house systems, and external/vendor/third party systems
• Other duties as assigned by the Provost and Vice President of Academic Affairs.

Supervisory ResponsibilitiesThe Registrar supervises a small team of 2 fulltime office staff, along with occasional student assistants. Qualifications Masters degree from an accredited college or university and at least three (3) years of experience in a Registrars Office (or equivalent experience) required. Excellent written and verbal communication skills are also necessary, along with strong interpersonal skills to support work with university level administrators, faculty leaders, and students. This is a full-time position that requires day, evening and possibly weekend availability. This is not a remote role. Consistent with its duty to provide and maintain a workplace that is free of recognized hazards, Oglethorpe University has adopted a Mandatory Covid-19 Vaccination Policy for Employees. Preferred QualificationsDemonstrated effectiveness in supervising a small office staff team is desirable, but not required.Familiarity with higher education software systems (Ellucian Colleague, Technolutions Slate, EAB Navigate) and reporting tools (i.e. Informer, COGNOS, ARGOS).

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