Purchasing Coordinator

Rochester, New York

Posted in Building and Construction

Job Info

Job Responsibilities:
Purchasing Coordinator

The Purchasing Coordinator will be responsible for the effective support of Purchasing team activities. Primary responsibility will be for the maintenance of direct and indirect purchase orders based on the requirements from internal requestor.


  • Support purchasing in vendor onboarding and purchasing process.
  • Manage incoming contract/purchase orders from internal requestors within the purchasing software.
  • Complete details of purchase orders so that they may be submitted into purchasing software. Review requests for accuracy and initiates the approval process. Other actions required after the purchase request is complete and the purchase orders are issued include but are not limited to, confirming the receipt of goods or services, validating invoices, etc.
  • Assign requests to the appropriate individual within the system, following the category management guidelines.
  • Assist with the overall flow of purchase requests/purchase orders, identify potential issues in the process, and assist requestors with questions as requested.
  • Ensure details are accurately captured in purchasing system (contract type, requester, vendor details, requested date, project coding, etc.).
  • Help collect and report contracting metrics for monthly and quarterly reporting.
  • Complete all special projects and other duties as assigned.

Job Qualifications:

Skills and Experience

  • Requires strong attention to detail
  • Requires the ability to manage a high volume of contract requests in a timely manner
  • Must have the ability to multi-task under tight deadlines
  • Strong communication skills, both written and verbal
  • Ability to think critically and identify process issues/bottlenecks
  • Ability to operate/learn multiple software systems and follow established guidelines
  • Associates Degree or equivalent work experience
  • COINS OA software experience a plus

DDS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law.

Other Job Information (if applicable):

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