Project Assistant/Office Manager
Braun Intertec

Austin, Texas

Posted in Engineering


This job has expired.

Job Info


Braun Intertec is a 100% employee owned award-winning consulting firm offering geotechnical, environmental and testing solutions in the private and public sectors. Founded in 1957, the firm now has multiple offices located across Texas and the Midwest. We are committed to providing a challenging and rewarding environment that encourages employees to make full use of their knowledge, skills and abilities. Braun Intertec is seeking a part-time Project Assistant with 3 - 5 years of experience to join our environmental practice group in Austin, Texas.

Responsibilities:

  • Assists Austin Office staff with project set-up, organization of job information (retrieving site maps, past site information, creation of job files, etc.), document preparation and project billings as necessary, vendor invoice coordination
  • Track, analyze and communicate project risks and opportunities
  • Work with senior technical director to update and maintain informational Sharepoint and Teams Site (including metadata)
  • Produce standard, basic proposals, including generation of letters and fees, using the company internal Style Guide
  • Produce deliverable reports for submittal to clients or regulators, including formatting, PDF compilation, hardcopy printing, and preparation of associated digital media (e.g. CDs/DVDs, flash drives)
  • Arrange shipping or delivery of deliverable reports and proposals
  • Verify and input information from various sources into a variety of software systems, including updating and maintenance of said information for use in proposals and reports
  • Create and maintain spreadsheets, documents, or tables in order to track usage, purchase orders and other statistical items as directed by supervisor
  • Prepare and maintain various presentations, forms, signs or flyers, and other statistical reports as requested by supervisor or staff
  • Generate, or compile and prepare weekly and monthly reports using various computer software programs
  • Perform administrative and clerical duties (coordinate meetings, lunches, seminars, travel and conferences including all logistical arrangements, attendance controls and related follow-ups)
  • Provide assistance in organizing various internal initiatives related to safety, quality and training
  • Other administrative duties may be assigned
  • Provide information to outside callers, clients, prospects and internal employees
  • Create and maintain desktop publishing documents, tables and spreadsheets. Includes imbedding of photographs into technical reports and the manipulation of pictures, maps and various other images using computer software
  • Standardize formatting of a variety of reports and proposals
  • Manage general office tasks, including equipment rentals, supply orders, fleet tracking, and other office management tasks


Required Skills:
  • Highly organized with a demonstrated ability to prioritize multiple projects and tasks efficiently and simultaneously with minimal supervision
  • Strong administrative skills in addition to possessing skills using various basic (MS Office Suite and Adobe Acrobat)
  • Strong communication skills with local and non-local staff
  • Strong analytical and problem-solving skills
  • Highly skilled user of Microsoft Excel, including data analysis and use of pivot tables
  • Highly skilled user of Microsoft Sharepoint/Teams, including management of internal company Sharepoint sites
  • Perform typing, data entry, and computer applications with a high degree of accuracy and efficiency
  • Must possess, or be able to acquire, a thorough knowledge of departmental and company policies and procedures, and be able to work independently with general direction
  • Execute good customer service skills with the ability to communicate effectively verbally (e.g. in person or telephone) and written (e.g. e-mail)


Required Experience:
  • 3+ years of experience required with a focus on project coordination
  • Associate's degree required; Bachelor's degree preferred
  • Business related degree preferred
  • Experience with Microsoft Office Suite, especially Excel, Word, and Sharepoint/Teams
  • Experience using Adobe Acrobat to organize and compile PDFs
  • Experience with database management


Braun Intertec offers a competitive compensation and benefits package, including: medical, dental, vision, life insurance, 401(k) plan, PTO, and paid holidays.

As an EEO/Affirmative Action Employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, veteran or disability status.

Braun Intertec strives to ensure that its careers web site is accessible to all. If you need assistance completing your online application, please email hrhelp@braunintertec.com.

As an Equal Opportunity Employer, Braun Intertec is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans. If you need a reasonable accommodation to assist with your job search or application for employment, please e-mail us at hrhelp@braunintertec.com. In your e-mail, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.


This job has expired.

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