Project Assistant IV
The University of Chicago

Job Info

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Department

BSD SUR - Section Administrator: Urology

About the Department

Our renowned urologic surgeons oversee a broad range of surgical care programs, designed to thoroughly care for adults and children with complex urologic disease including urologic cancers in the bladder, kidney, prostate, and testicular regions. Further, our surgeons offer female urologic procedures including reconstruction, prolapse repair, salvage and urodynamics, among others. In addition to offering a wide range of surgical options, our experts are world leaders in robotic surgical techniques that enhance surgical and aesthetic outcomes for many urologic patients. The Section of Urology is also home to many busy laboratories, many of which are supported by the National Institutes of Health, the Department of Defense, and other major governmental and nongovernmental entities. With a special focus on cancer, our urologists are continually working toward discovering better ways to treat patients with urologic disease. This ongoing work and achievement would not be possible without the cohesive effort of the faculty and staff. We are always looking for individuals who are willing to work in our dynamic and collaborative environment toward the shared goal of improving the health of patients in our community and beyond.
Job Information


Job Summary:

Under minimal supervision, the Project Assistant IV provides highly complex clerical support for the academic, clinical and administrative operations and services of the Section of Urology. May serve as the subject matter expert for other clerical staff.

Responsibilities:

• Provides clerical support for faculty, which includes but is not limited to, calendar management; screening patient calls and requests; preparing and updating patient files in EPIC; scheduling in EPIC, processing and disseminating referring physician letters; coordinating compliance, professional practice evaluations, and credentialing efforts; processing orders on the BuySite purchase order system; processing financial transactions in the GEMS reimbursement system, ePayment system, and ACCTS cost transfer system; conducting insurance pre-certifications; and organizing communications with patients.
  
• Provides prompt and efficient resolution to highly complex clerical problems and offers guidance on problem resolution to other clerical support staff.
  
• Provides basic educational information to patients and their families about procedures and surgeries.
  
• Creates and maintains spreadsheets and databases, and may provide lead support with data entry and data projects.
  
• Adapt workflows to accommodate needs, priorities, and fluctuation of patient volumes according to faculty and leadership expectations.
  
• Other duties as assigned.
  

Additional Requirements


Education, Experience, or Certifications:

Education:

• High School Diploma or GED required.
  
• Bachelor's Degree preferred.
  

Experience:

• Five years of office experience required.
  
• Hospital or academic medicine experience required.
  
• Electronic medical record (EMR) experience preferred.
  
• Patient scheduling experience preferred.
  

Working Conditions and Physical Requirements:

• Standard Office Environment.
  
• Ability to sit for short or extended time periods.
  
• Ability to stand for short or extended time periods.
  
• Ability to make repetitive wrist, hand or finger movements.
  

Pay Range:

• $21.33 - $31.23 hourly
  

Required Documents:

• Resume
  
• Cover Letter
  
• Reference Contact Information
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.

Benefit Eligibility

Yes

Requires Compliance with University Covid-19 Vaccination Requirement

No
Pay Frequency

Hourly
Pay Range

Please refer to Additional Requirements to see the pay ranges
Scheduled Weekly Hours

40
Union

024- Local 743, I.B.T. Clerical
Job is Exempt

No
Drug Test Required

No
Motor Vehicle Record Inquiry Required

No
Health Screen Required
No
Posting Date

2023-01-24-08:00
Remove from Posting On or Before

2023-07-24-07:00
Posting Statement:


Employees must comply with the University's COVID-19 vaccination requirements. More information about the requirements can be found on the University of Chicago Vaccination GoForward.

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

This job has expired.