Project Assistant II
Montrose Environmental Group Inc.

Job Info

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The Project Assistant II handles a wide range of administrative tasks in support of senior managers and the overall needs of their assigned department. As a member of the Health & Safety group, the role may be tasked with providing administrative support to all employees within the Health & Safety department. Job responsibilities involve handling a wide range of administrative support tasks across a variety of disciplines and requires working independently, with minimal supervision. A Project Assistant II must be exceedingly well organized, flexible, and enjoy the administrative challenges of supporting a fast-paced office environment. The position requires that the individual maintain the utmost in confidentiality with regard to information obtained, learned, and utilized by them in the performance of their duties.

ACTIVITIES/TASKS/SCOPE

• Be responsible for heavy calendar management, requiring interaction with both internal and external personnel;
  
• Be responsible for coordinating invoice preparation with support from the Accounting Department;
  
• Coordinates a variety of departmental meetings, business lunches/dinners, client meetings and seminars;
  
• May communicate and handle incoming and outgoing electronic communications on behalf of the assigned manager;
  
• Assists in the preparation of presentation materials using PowerPoint;
  
• Manages expense report submission for department as needed;
  
• Reviews and summarizes miscellaneous reports and documents;
  
• Prioritizes and manages multiple projects simultaneously and follows through on issues in a timely manner;
  
• Arranges travel schedule and reservations for department personnel as needed;
  
• May manage the personal files of managers, including incoming and outgoing correspondence;
  
• Compiles, copies and distributes reports;
  
• Performs secretarial duties for the assigned manager and his/her team;
  
• May maintain certifications, licenses and memberships of the team/assigned managers;
  
• Assists in maintaining office files and records;
  
• May act as part of a phone relief rotation for the building receptionist and assist with other office support duties;
  
• May assist with recruiting and retention efforts for the department in coordination with HR;
  
• Prepares and send overnight deliveries for the department; and,
  
• Performs such other duties as are assigned.
  

EDUCATION/EXPERIENCE

• High School diploma or equivalent (required);
  
• Associate degree (preferred);
  
• Advanced proficiency computer and data management skills in a Windows-based platform with professional knowledge of Microsoft Office Suite (required); Sharepoint knowledge (preferred);
  
• Knowledge of basic accounting practices (preferred).
  

DESIRED COMPETENCIES/PROFESSIONAL SKILLS

• Knowledge of basic accounting practices or ability to learn
  
• Completion of all job specific OSHA training
  
• Ability to comply with all job specific OSHA requirements
  
• Able to establish and maintain effective working relationships within a matrix reporting structure
  
• Able to maintain confidentiality and the highest degree of professionalism
  
• Able to multi-task, prioritize and meet deadlines
  
• Possesses excellent problem-solving and analytical skills with an attention to detail
  
• Able to understand and follow written and verbal directions
  
• Possesses excellent verbal and written communication skills in the English language
  
• Current driver's license (required)
  
• Able to obtain a US passport
  
• Able to work overtime as required;
  

PHYSICAL DEMANDS

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting, standing, and walking
  
• Lifting to 10 pounds several times daily
  
• Infrequent overhead lifting to 10 pounds
  
• Bending, climbing and stooping
  
• Long hours involving overtime and weekends as necessary
  
• Keyboarding/typing
  
• Ability to read effectively from a computer screen and/or a paper copy
  
• Ability to handle a large volume of work and perform multiple tasks in a fast-paced environment
  

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Works in an office environment
  
• May occasionally be assigned to emergency response projects (conditions vary)
  
• Potential for extended travel.
  

This job has expired.