Program Associate - UBA/College of Entrepreneurship
Florida State University

Job Info

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Job Title: Program Associate - UBA/College of Entrepreneurship
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57594
Department

University Business Administrators - Jim Moran College of Entrepreneurship

Responsibilities

This position serves as the departmental procurement and travel representative for the Jim Moran College of Entrepreneurship (JMC). Responsible for the day-to-day operations within the administrative offices in the Jim Moran Building to include events, scholarship processes and a backup for HR functions for both JMC and Jim Moran Institute (JMI) and back up procurement and travel functions for JMI.

• Serves as Procurement Rep and P-card Proxy.
• Processes requisitions, maintains tracker, and receipts ordered goods, ensuring proper closure in FSU systems.
• Ensures the propriety of the payments, compliance with prompt payment, and other applicable laws, policies, and procedures of the State of Florida and Florida State University.
• Maintains monthly reconciliation forms in OMNI signed by the P-Cardholder, Supervisor, and Proxy.
• Handles the auxiliary billing procedure for all three JMC auxiliary operations.
• Coordinates with the Principal Investigator (Pl) for research grants, project leads, and project teams for all procurement needs.
• Responsible for travel authorizations and expense reports for faculty, staff, guests, and students.
• Advises administration regarding the best travel methods and trains faculty and staff, ensuring compliance with travel policies.
• Serves as the JMC liaison by resolving issues with the Controller's Travel Department. Manages related travel receipts and records.
• Ensures policies, procedures, and guidelines for travel are adhered to.
• Assists with OPS and Federal Work-Study non-exempt appointments.
• Ensures OPS appointment funding is renewed, prepares dual comp forms, maintains tracking appointment worksheets, communicates with supervisors and students to monitoring FWS award balances throughout the semester.
• Serves as backup HR Representative for JMC and JMI Faculty and Staff HR functions, staying up to date on HR processes.
• Handles the scholarship process for the Jim Moran College of Entrepreneurship including entering each year's new scholarships and responding to scholarship inquiries from administration.
• Assists JMC visitors and employees with inquiries via telephone and face-to-face, participates in notable projects and duties as assigned.

Qualifications

A high school diploma or equivalent and four years of experience. (Note: post high-school education and/or experience may substitute at a comparable rate.)

University Information

One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!

Learn more about our university and campuses.

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation, or call FSU Human Resources at (850) 644-6034.

Considerations

This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.

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