Procurement Assistant
BGIS

Job Info

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BGIS ITS is currently seeking a Procurement Assistant to join the team in Hudson, FL and surrounding areas.

Are You Looking For

• A company that cares and wants you to achieve your career objective.
• A company that offers you flexibility on the types of rewards and recognition that align with your personal situation.
• A company that puts you and your career first

BGIS is that Company.

BGIS Integrated Technical Services (BGIS ITS) has built a strong service-oriented company using only school and field trained technicians. We take pride in treating all our customers with the highest degree of professionalism, care and understanding. In 2022, Millian Aire Enterprises became BGIS ITS after it joined the BGIS group of companies, a global leader in the provision of integrated facility management services, including project delivery, energy & sustainability, asset management, workplace advisory, and real estate services. With a combined team of over 500 commercial field technicians in the US (over 7000 globally), BGIS and Millian Aire relentlessly focuses on delivering memorable customer experiences that create value for our clients by focusing on developing a team of commercial technicians and providing those technicians ongoing training, support and ongoing career development.

Summary of the role

The Procurement Assistant interacts frequently with both internal and external contacts. The role also supports the procurement team with organizing and maintaining critical information and providing information and reporting as required. Based on geographic location or knowledge expertise, the role may provide specialty focus in a business area or function. The Procurement Assistant demonstrates BGIS values in communication with clients and other team members and promotes awareness of safe work practices.

KEY DUTIES AND RESPONSIBILTIES

Procurement Activities

• Coordinates estimating work following established processes and procedures.
• Review specifications and customer requirements to determine means, methods and levels of quality needed.
• Obtain material pricing and organize required information to create and submit proposals to customers.
• Update customers utilizing 3rd party website platforms including status of the job once the quote is approved.
• Order parts and track deliveries to update dispatch team and customers through various communication platforms.
• Coordinate with the dispatch team to facilitate installation scheduling.
• Contribute to procurement discussions with internal stakeholders, vendors, subject matter experts, customers and business leaders.
• Ensure all vendors and products meet safety, health, and environmental standards.
• Contribute to the completion of other key initiatives as assigned.

Business Functions and Project Support

• Prioritize organizational needs regarding meetings, deadlines, and timeframes.
• Provide cost estimates in a timely manner facilitating projects tracking to established time guidelines and budgets.
• Process warrantees for residential and commercial business.
• Maintain current and historical procurement information data bases and reports for reference.
• Assist with special projects, geographical based support, and/or knowledge expertise areas based on business and customer needs.

KNOWLEDGE AND SKILLS

• High school diploma or equivalent. Associate degree or additional education is a plus.
• Minimum of 1 year estimating or other transferrable experience.
• Previous HVAC industry and estimating with national account experience preferred.
• Excellent customer service skills.
• Problem solving agility to seek for root causes.
• Solid math skills and analytical approach to utilize in considering project scope and methods required.
• Excellent organization, planning, time management and documentation skills with the ability to multi-task and meet deadlines.
• Strong research skills and analytical skills to analyze project requirements to accurately estimate costs for each component, and ability to review/read information and demonstrate attention to detail.
• Creative, self-starter with critical thinking skills, decision making, and ability to work both independently and contribute to the team.
• Establish and maintain effective working relationships with team members, various internal department contacts, external resources and clients.
• High level of interpersonal skills including listening and ability to communicate effectively and clearly both with written and verbal messaging to internal and external contacts.
• Proficiency in computer applications including Microsoft Office Suite.

Benefits of Working with Millian Aire and BGIS.

• Competitive Salary
• Health, life, and disability benefits package
• 7 paid holidays - New Year's Day, Memorial Day, July 4th, Labor Day, Thanksgiving, Day after Thanksgiving, and Christmas
• Corporate perks through ADP
• 401K plan with employer match
• Technical training and development opportunities
• Growth and relocation opportunities

Visit us online at https://www.bgis.com/us/careers/ for more information.

Our company culture includes a robust mix of sound business practices and employee initiatives that promote personal and professional development, work/life balance, health and wellness and community involvement.

The Company is an equal opportunity employer. We believe every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. We are committed to providing equal employment opportunity to all employees and applicants without regard to race, color, religion, gender, national origin, age, disability, ancestry, creed, marital status, sexual orientation, or Veteran or military status, genetic information or any other basis prohibited by local, state or federal law in the relevant jurisdiction. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training.

BGIS is committed to strengthening our diversity through recruiting and retaining minority and women professionals from all backgrounds. Our commitment is consistent with our recognition that it is the outstanding people within BGIS who have always been the source of our strength. We recognize that promoting diversity is an integral component of our continuing quest for organizational excellence.

This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity.

Anyone with questions or concerns regarding Equal Employment Opportunity should contact their direct supervisor or the Human Resources Department without fear of retaliation of any kind.

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