Payroll - Accounts Payable - Receptionist/Business Office Assistant
Volunteers of America - National Services

Job Info

Work where you feel safe.

During the National Public Health Emergency caused by the COVID-19 Pandemic, do you want to work in one of the safest environments possible? A place where the people you serve average 85% fully vaccinated? A place where your co-workers will also be fully vaccinated? Recently, the Healthcare division of Volunteers of America National Services decided to require vaccination for all employees, volunteers and contractors. While this decision was difficult, we understand that we care for individuals who are most susceptible to advanced COVID illness and death. We are committed to providing the safest environment possible for those we serve. This commitment extends to another very important group of individuals, our employees.

Join us today in providing care and services to older adults in an organization that cares deeply about the health and well-being of others; those we care for, our employees, our community and our Nation.

we have been nominated by our employees for the 3rd year in a row as a Great Place to Work-Certified™.

Benefits of working for Volunteers of America (VOA):
At VOA we understand that our employees are our greatest asset, and we are happy to offer them the following benefits:

Flexible Spending Account
Critical Illness
Short-Term Disabilities
ID Theft
Loan Program

Business Office Assistant
Volunteers of America is looking for an experienced Business Office Assistant to join our team. The role of the Business Office Assistant is responsible for paying vendors and employees in an accurate and timely manner, serving as a receptionist for the building, and other tasks as requested.

WAGE: $17-19 an hour

HOURS: Full time at 32 hours a week with excellent benefits

ESSENTIAL FUNCTIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Prepare daily bank deposit.
a. Call to Cash fax.
b. Deliver to bank.

2. Perform Accounts Payable functions including:
a. Review all invoices for completeness, including proper coding and approval.
b. Weekly input of vendor invoices into computer.
c. Payment of invoices.
d. File vendor documents in correct vendor files.
e. Reconciling monthly vendor statements.
f. Respond to questions from vendors regarding payment of invoices.
g. Perform vendor file maintenance.

3. Perform payroll functions including:
a. Input and maintenance of employees into the timekeeping computer and software.
b. Ensure that proper documentation exists and that benefits are entitled for all special pay (vacation, paid time off, sick pay, etc.) before payment is processed.
c. Complete wage verifications, raise when appropriate.
d. Assist employees to correct punches on timesheets.
e. Verify employees' timesheets in API. Ensure managers have approved timesheets.
f. Place employee timesheets in data binder by time clock for employee's verification and signature. Input employees' timesheets.
g. Ensure payroll is processed properly and accurately.
h. Inputs information into employee payroll screens. Process and prepare reports for direct deposit, payroll savings deductions, group insurance deductions, TSA deductions, garnishments and other employee authorized payroll deductions such as bus passes, movie passes.
i. Report payroll information to the Corporate Office.
j. Distribute reports to department managers on a timely basis.
k. Perform employee file maintenance.
l. Respond to questions from employees regarding payroll.
m. File documents in employee files - maintain proper system of filing.
n. File and maintain completed payroll reports.

4. Perform Resident Personal Account Functions:
a. Enters personal fund deposits and withdrawals to trust ledgers.
b. Updates ledgers not less than once per week.
c. Applies interest quarterly to Resident Trust Ledgers.
d. Prints updated ledgers daily and distributes appropriately.
e. Prints and mails monthly statements to residents or family members.
f. Performs month-end on personal fund accounts.

5. Perform routine office clerical duties:
a. File computer generated reports.
b. File all input documents in appropriate files.
c. Maintain postage supply and monitor postage meter.

6. Management department inventory control program:
a. Monitor supply usage, price and quality of products; make product/vendor recommendations to Executive Director.
b. Requisition department supplies and equipment; inspect deliveries and invoices for accuracy; approve invoices and submit to Executive Director for review.

7. Monitor flow of printing and distribute accordingly.

8. Program Business Office Manager coverage in the absence of Business Office Manager.
a. Input census changes.
b. Enter bank deposit.

9. Attends required in-services & completes assigned on-line modules

10. Perform other duties as assigned by the Business Office Manager.


1. High school graduate with emphasis on data processing and office procedures.
2. Minimum of one-year experience in accounts payable and payroll.
3. Ability to communicate in a calm and professional manner; ability to communicate and work effectively with various levels of staff, residents and family members.
4. Flexibility and organization skills.
5. Detail-oriented.
6. Must be able to handle interruptions and manage time and office work.
7. Ability to utilize computers and other electronic devices for tasks such as timekeeping, in-servicing and documentation.

EOE M/F/Vets/Disabled

Recommended Skills

Office Management

Office Assistant

Clerical Works


Accounts Payable

Ledgers (Accounting)

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Job Snapshot

Employee Type

Sleepy Eye, MN

Job Type
Health Care, Nonprofit - Social Services

Not Specified

Date Posted

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