Operations Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a Non-Profit Organization Management company based in Brooklyn, NY, is seeking a Temporary Operations Assistant to support their team for a 2 month assignment with flexibility to extend. This position will work 40 hours a week Monday through Friday, 8-5 or 9-6 with some flexibility around these hours. This role is majority remote but must be able to go in office on Thursdays of each week.

Responsibilities:

• Work to ensure that staff, consultants, and partners have correct materials, Zoom links, and instructions.
• Manage the office space to ensure everything run smoothly when people are in office.
• Assist with monitoring compliance, invoicing, expenses and triage and finance
• Correspond with partners and consultants about questions they might have
• Assist with light HR duties including onboarding
• Set up calendar invitations using G-Suite.
• Add action items from meetings into project management software, Asana.
• Categorize and tag data using Salesforce
• Add prompts and monitor/document conversation in our internal social networking site
• Work with the project leads on administrative tasks related to specific projects including updating materials and relevant links, organizing and renaming files, coordinating across teams to complete tasks.

Qualifications:

• 3+ years prior administrative experience
• Prior invoicing and expense experience
• Strong written and verbal communication skills
• Tech savvy
• Ability to multi-task
• Must have own computer equipment
• Experience with G-Suite

Compensation:

• Up to $30/hr

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

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