Office Administrator - Electrical and Computer Engineering (148188)
University of Illinois

Champaign, Illinois

Posted in Education and Training


This job has expired.

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Job Details

Description:

Office Administrator
Electrical and Computer Engineering
University of Illinois at Urbana-Champaign


The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Employees in positions allocated to this level of the series work under administrative direction in support of a major academic or administrative unit. They are responsible for initiating and coordinating the office support functions required for the effective implementation of administrative policies of the unit. Duties performed require extensive knowledge of the organization, programs, policies, and procedures of the unit and the institution and the ability to operate computer systems, using word processing, database and software packages.

An Office Administrator typically -

  • answers inquiries and resolves problems that require the interpretation, explanation, and justification of administrative and programmatic policies and procedures;
  • receives incoming mail and responds to items as appropriate; this may require interpretation, explanation, or defense of unit policies, guidelines, or functions;
  • composes correspondence and other documents that require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; transcribes written material that is highly technical and confidential in nature;
  • maintains an overall awareness of organizational activities of import or impact to the designated member(s) of the unit staff and the unit;
  • coordinates and expedites necessary actions regarding organizational activities and travel;
  • participates in the analysis, design, and implementation of office information systems; develops and implements procedures and recordkeeping systems to support the administrative functions performed by the unit;
  • conducts extensive research assignments involving the evaluation, selection and compilation of information from a wide variety of sources; prepares reports which require the synthesis or integration of a variety of subject areas or the summation of the individual contributions of staff members or sub-units; assists investigators with proposal preparation;
  • authorizes fiscal transactions and keeps management informed of overall financial position: reviews and monitors fiscal transactions and accounts of a major unit with responsibility for overall control.
  • prepares reports and budget projections;
  • represents the designated member(s) of the unit staff or the unit at meetings and conferences;
  • serves as resource person for staff of external units;
  • directs and coordinates all administrative support functions of a unit with full accountability for the results produced; analyzes work requirements for administrative support staff and establishes operating guidelines;
  • performs duties listed in lower level of this classification series;
  • performs other related duties as assigned.


  • This position is only for current University of Illinois Urbana-Champaign employees who are currently working within the Office Support promotional line.

    Minimum Qualifications:

    1. High school graduation or equivalent.

    2. Any one or combination totaling one (1) unit of the following:

  • Four (4) years (48 months) of work experience comparable to the third level of this series = 1.0 unit.


  • Two (2) years (24 months) of work experience comparable to the fourth level of this series = 1.0 unit.


  • For more information about this Civil Service classification:
    https://www.sucss.illinois.gov/pages/classspec/ViewSeries.aspx?tblCS_SeriesID=8

    This Office Administrator position is a 100%-time, benefits-eligible Civil Service position. The work schedule is Monday - Friday, 8:00 am to 4:30 pm (37.5 hours per week, 12 months per year). The minimum salary is $16.85 per hour.

    Application Procedures:
    To apply, submit a Civil Service application at jobs.illinois.edu and an Exam Request form for Office Administrator. Documents such as college transcripts (unofficial are accepted), resumes, driver's license (copy of both sides), professional licenses, and certifications should be uploaded to the application by the time you submit an exam request, as these documents may be required for your exam.

    Do not apply if you are a current employee working in this classification. Current employees may request to be added to the Transfer List.

    Please monitor your email (including spam or junk mail) for testing and other correspondence from SHR-TESTING@mx.uillinois.edu and shr@uillinois.edu.

    For further information regarding application procedures, contact Illinois Human Resources at 217-333-2137 or jobs@illinois.edu.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    College Name or Administrative Unit:

    Electrical and Computer Eng

    Category:

    3-Administrative Support

    Title:

    Office Administrator - Electrical and Computer Engineering (148188)

    Open Date:

    06/14/2021

    Close Date:

    06/17/2021

    Organization Name:

    Electrical and Computer Eng


    This job has expired.

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