Laboratory Stockroom/Receiving Manager
Wellesley College

Job Info

Please review the details for the position before applying for the opening. If you are an internal employee, please apply through the internal portal on Workday. You should have your completed resume/cv and cover letter ready to upload. You should upload both documents on the third page (the required section is named resume/cv - this is also where you should upload your cover letter). These documents should either be in a PDF format (.pdf) or a Word document (.doc) format.

Job Posting Title
Laboratory Stockroom/Receiving Manager

Job Description Summary
Admin Exempt

Job Description

This position provides critical services for day-to-day operations of the Wellesley College Science Center stockroom and labs. Primary areas of responsibility include: monitoring purchase requests; buying / receiving consumables (including chemicals and biological materials) for a central stockroom and labs, paying special attention to issues of regulatory compliance; storage / distribution of stockroom and lab materials; maintenance of stockroom and chemical inventory. The position involves supervision of student employees.

Essential Duties and Responsibilities:

1. Purchasing/Receiving

  • Utilize established contracts, research consortium contracts and work with Procurement to obtain favorable pricing for the purchase of chemicals and supplies for a central stockroom and labs in accordance with Procurement policy and processes.
  • Manage, monitor, and implement improvements to the Science Center ordering system; oversee and monitor purchase requests
  • Track purchases, resolve shipping issues, and maintain records
  • Receive all incoming packages and deliveries paying special attention to issues of regulatory compliance
  • Distribute packages and materials to main stockroom and to holding area
2. Inventory Management
  • Check supply shipments for accuracy, enter into the supply inventory system
  • Check chemical and biological materials shipments for accuracy, enter into the chemical/biological inventory database and apply barcodes
  • Collaborate with lab managers to establish and maintain stock levels to match need
  • Conduct physical inventory checks to maintain accurate inventory levels and anticipate needs, including monitoring supply chain to ensure adequate inventory on hand at all times
3. Environmental Health and Safety
  • Ensure the College's health and safety policies are followed
  • Receive required hazardous materials training for handling and transporting chemicals
  • Ensure that chemical and biological materials are received, inventoried, stored and tracked in accordance with all regulations
  • Routinely inspect receiving areas and stockroom for safety and take corrective action as necessary; coordinate with laboratory managers, as needed
  • Participate in safety inspections and emergency preparedness drills
4. Supervision of Student Employees
  • Recruit, hire, train, and supervise student assistants
  • Ensure environmental health and safety and other training is current for student employees
  • Maintain attendance records and approve timesheets for student employees

  • This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural academic environment.

Physical Demands:
  • Considerable time is spent at a desk using a computer terminal
  • May be required to stand for prolonged periods
  • May be required to move or lift heavy objects, up to 50 pounds
  • May be required to travel to other buildings on the campus

Work Environment:
  • Typical laboratory / office environment
  • Laboratories with hazardous materials
  • Laboratories with equipment noise
  • Laboratories / Offices with frequent interruptions

  • Understanding of life and physical science laboratory supplies and equipment
  • Knowledge of purchasing, accounting, inventory systems, and storeroom management
  • Knowledge of laboratory glassware names and chemical names
  • Working knowledge of chemical, physical and biological hazards found in scientific laboratories
  • Working knowledge of packaging and labeling requirements for shipment of chemical and biological samples desired
  • Skills:
  • Proficiency with Workday, Microsoft Office suite, and databases
  • Excellent oral and written communication skills
  • Excellent organizational skills with attention to accuracy and detail
  • Willingness to take initiative and be flexible while working with a team

Education and/or Experience:
  • Bachelor's Degree required or equivalent combination of education and experience. Higher degree in a physical science such as: Chemistry, Biochemistry, Biology, Physics, Engineering, or similar field preferred.
  • Course work in Hazardous Materials Management preferred
  • 1-3 years of years of directly applicable work experience required.
  • Please include description of qualifications for the position in cover letter

All employees hired after August 2, 2021 are required to upload proof of vaccination against COVID-19, subject to approved medical or religious exemptions or disability accommodations

Worker Sub-Type

Time Type
Full time

EEO Statement

At Wellesley, we embrace and honor difference and diversity. We believe the best ideas-the best solutions-draw on a range of voices, perspectives, and experiences.As a college, and as a community, we are dedicated to assuring that all members for the Wellesley community have an equal opportunity to flourish.

Wellesley College is an Equal Opportunity Employer, and we are committed to increasing the diversity of the college community and the curriculum. Wellesley College and all its subcontractors shall abide by the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that Wellesley College and all of its subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status. Candidates who believe they can contribute to that goal are encouraged to apply.

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