Inventory Controller
Newton-Wellesley Hospital(NWH)

Job Info

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Title: Stat Room Inventory Controller/Coordinator

HR ID#:

Department: Materials Management

Reports to: MM Operations Manager

Date Description Last Revised/Approved: January 2024

Job Summary:

Under the general direction of the Materials Management Operations Manager, the Inventory Controller/Coordinator maintains the Materials Management Stat Room, ensuring accurate inventory of approximately $500K and 1000 line items of emergent supplies. Will also focus on sourcing sourcing urgent items resulting from backorders, recalls, or allocation restrictions.

Qualifications
Essential Functions:

• Stock and assess Stat Room and central equipment inventory levels using a min/max system.
• Organize and maintain Stat Room, label inventory products.
• Monitor expiration dates of sterile commodities, rotate stock, and visually check expiration dates.
• Proactively plan and order "spare" products to have on hand for emergencies or disasters.
• Provide feedback to Leadership Team on supply adjustments, removal/addition of supplies.
• Conduct daily cycle counts on a minimum of 10 products, document counts, and maintain a log book.
• Reconcile discrepancies, make inventory adjustments, report issues to Operations Manager.
• Conduct yearly physical inventory.
• Set up new product adds, conversions, and deletions in WorkDay as needed.
• Perform inventory transactions in WorkDay, handle obsolete products, returns, or credits in a timely manner.
• Ensure proper deduction of products through WorkDay.
• Replenish Stat room using WorkDay auto-replenishment.
• Interface with distributors regarding backorders, substitutes, and inventory information.
• Lead efforts to resolve recall and backorder concerns
• Create daily back-order and flash reports.
• Assist customers with product availability, substitutes, and expedited shipments.
• Online purchasing of special order products via EBuy.
• Provide support to Materials Management staff regarding product location, delivery, and returns.
• Escalate excessive supply requests to MM leadership team.
• Follow Hospital, JCAHO, and DPH guidelines and procedures.
• Responsible for the receipt and delivery of bulk medications.
• Exercise appropriate body mechanics when moving a carts, boxes and other inventory materials.
• Able to provide departmental coverage in multiple areas during emergent circumstances.
• Perform other duties as assigned.

Qualifications:

Education/Experience

• High School Diploma/GED equivalent required

• 2 years of experience in shipping & receiving, internal distribution and inventory management preferred

Knowledge and Skills

• Proficient computer and data entry skills; MS Excel, Word, and Outlook.

• Excellent written and verbal communication skills

• Effective organizational skills

• Experience with inventory tracking/management and barcode technology.

• Process Improvement Skills

• Strong customer service and interpersonal skills.

• Ability to work proactively work independently in a fast-paced environment.

Physical Environment:

• Fast-paced and demanding environment handling incoming calls, assisting customers, providing support, and adapting to priority changes.

• May assist in other Materials Management operations, manual labor (lift/move up to 40 pounds)

• On feet most of 8-hour shift, exposure to outdoor weather, frequent visits to multiple external NWH buildings and docks as needed.

Physical Standards of Job Description:

• Constantly - 75% or more of the worker's time is spent in the activity

• Frequently - 25% to 75% or more of the worker's time is spent in this activity

• Occasionally - 5% to 25% or more of the worker's time is spent in this activity

• Rarely - under 5% or more of the worker's time is spent in the activity

• N/A - not applicable

Basic activity being performed

C

F

O

R

N/A

Comments

Walking

X

Standing

X

Sitting

with back support

X

without back support

X

Reaching

Overhead

X

Forward

X

Lateral

X

Low

X

Stooping

X

Bending at waist

X

Crouching

X

Bending at knees

X

Kneeling

X

Climbing

X

Crawling

X

Twisting

X

Balance

X

Other:

Other:

Pushing Tasks by weight

5 lbs

X

Assistive devices such as carts are available to assist with pushing and pulling tasks.

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Pulling Tasks by weight

5 lbs

X

Assistive devices such as carts are available to assist with pushing and pulling tasks.

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Lifting Tasks by weight

5 lbs

X

5-15 lbs

X

15-40 lbs

X

40-75 lbs

X

75-100 lbs+

X

Sensory Requirements

Yes

No

Comments

Visual Activity

Close paper work

X

VOI used

X

Color vision required

X

Visual monotony

X

Hearing Activity

Conversation

X

Monitoring Equipment

X

Telephone

X

Transcription

X

Background Noise

X

Sensory Discrimination

Hot/Cold

X

Sharp/Dull

X

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