Human Resource Associate - Department of Chemistry (Job ID #147288)
University of Illinois

Champaign, Illinois

Posted in Education and Training

This job has expired.

Job Info


Human Resource Associate - Department of Chemistry (Job ID #147288)


Liberal Arts and Sciences


Civil Service



Close Date:


Job Type:




Shift Hours:

Monday - Friday, 8:30am - 5:00pm with possible evenings & weekends


Provides administrative assistance to the Head of the Department of Chemistry, including managing transactions and communications between the Department of Chemistry and units within and outside of the University, and between the Head and Departmental faculty and staff. Serves as HR manager for the Department of Chemistry. Works as part of a team with other support staff. Provides administrative support for Department of Chemistry faculty, and with other administrative team members provides support for graduate and undergraduate students.


Assist the Head of the Department of Chemistry in the management of the day-to-day operations of the department. Advises the Head, Director of Graduate Studies, Director of Undergraduate Studies, Director of Labs, and Director of Undergrad Labs of the Department of Chemistry on university policies and procedures for Human Resources, Student Employment, Faculty Affairs, Office of International Services, and OBFS Payroll as they relate to their unit..

Manage all aspects of department Human Resource matters with the University Human Resources Department, Academic Human Resources, Faculty Affairs Human Resources, and the Office of Access & Equity. This includes writing job descriptions for civil service and academic positions. Manages faculty searches and hires for all staff, including civil service, graduate students, academic professionals, and faculty.

Manage the teaching/research appointments for the Chemistry Department's graduate students for Fall, Spring and Summer sessions. This entails working with department faculty, graduate students, and accounting staff to ensure the correct appointments are paid out of the correct accounts.

Manage the preparation and collection of materials for successful promotion and tenure cases for review by the Department Advisory Committee, College and other University committees. Insures compliance with department, college and university policies and procedures

Manage department front office support staff, setting schedules and priorities. Manage the preparation of reports, surveys, projections, and responses to various requests for information from both inside and outside the University. Recommends and implements changes in administrative and operational policies and procedures for the department.

Perform other related duties and participate in special projects as assigned.



  • Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
  • Two (2) years (24 months) of work experience performing professional-level human resources duties.

    • Previous human resources experience at an institution of higher education..
    To Apply: For fullest consideration, please complete an online application by clicking the Apply for Position button below.

    All civil service positions require an exam. The exam for this position is a Credentials Assessment. You will not be required to report in person for this exam.

    Credential Assessment Exam Scoring Information:

    You will not be required to report in person for this exam. The updated online application and all uploaded, relevant documents, such as a resume and/or college transcript will be used in the calculation of the exam score. These documents should be uploaded prior to the position close date.

    When completing your online application, please be sure to provide detailed information about your job knowledge and specific duties and responsibilities, as your qualifications for any Civil Service position will be primarily determined based on what is contained in the application. Dates of employment and if employed on a full or part time basis (including number of hours per week) must be indicated for each position held. Additional consideration will be given to supporting documentation i.e. resume, transcripts, licenses, and certifications so please be sure to attach all applicable documents.

    A degree is required, you must provide official transcripts to complete the application process.

    Transcripts/Licenses/Certifications MUST be uploaded electronically to your online application through the "Documents" page on the Civil Service Employment Application (page 4). Be sure to select the appropriate document type before uploading the document.

    If your educational institution provides electronic transcripts, please have them sent to

    If an application and all applicable forms, transcripts, and supporting documents are not submitted by the close date, the applicant/employee will not be considered for this position and will be denied.

    For fullest consideration, the above mentioned requirements must be submitted no later than July 6, 2021.

    We appreciate your interest in employment at the University of Illinois at Chicago.

    The University of Illinois is an Affirmative Action/Equal Opportunity Employer.

    This position requires Illinois residency within 180 days of the hire date.

    This job has expired.

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