Grants Administrator - Office of the Dean, Eberly College Office of Research (Hybrid)
West Virginia University

Morgantown, West Virginia

Posted in Education and Training

This job has expired.

Job Info


West Virginia University Eberly College Office of Research is currently accepting applications for a Grants Administrator.

About the Opportunity

As a Grants Administrator, you will work within the Eberly College Research Office. This position will be responsible for providing daily pre-award grants administration services to members of the College. The position will also assist with special initiatives from the Eberly College Research Office.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

  • 37.5-hour work week
  • 13 paid holidays (staff holiday calendar)
  • 24 annual leave (vacation) days per year
  • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
  • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
  • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
  • Wellness programs
What you’ll do:
  • Lead the preparation of proposals with varying levels of complexity from initiation through submission.
  • Interpret complex funding opportunity announcements and prepare grant applications and budgets compliant with agency requirements and Office of Management and Budget (OMB) administrative requirements and cost principles.
  • Develop detailed budgets for grant applications and ensure that budgets are accurate before submission to approving agents.
  • Initiate and complete online grant applications in institutional systems (such as WVU KC+) and online sponsor portals (,, ASSIST, etc.).
  • Complete complex online forms, compile biographical sketches and other supporting documents, and upload these documents into internal and external submission systems.
  • Monitor and remain knowledgeable of current agency funding opportunities and advise faculty and researchers on searching/selecting grant opportunities that fit within their research.
  • Provide technical assistance and support with the identification, development, and presentation of funding opportunities for college faculty and researchers. 
  • Maintain knowledge of federal grant regulations, funding agency requirements and policies, and institutional rules and policies. 
  • Advise/educate faculty on area of expertise as it applies to pre-award processes.
  • Develop regular email newsletter announcements to be distributed to faculty and researchers.
  • Work independently to implement a variety of correspondence and special projects.
  • Assist with regular research administration training, technical assistance, and information sessions. 
  • Assist the Associate Dean for Research, Director of Pre-Award Grant Services, and other Grants Administrator with other projects as needed.


  • Masters degree
  • A minimum of two (2) years of experience involving:
    • Grants administration and/or grants management, preferably in higher education.
  • Excellent verbal and written communication skills.
  • Ability to work independently and carry out assignments accurately and thoroughly with minimal/no supervision.
  • Experience with Pre-Award Grants administration including working with proposals and sponsored projects.
  • Experience and advanced knowledge of computer software including Microsoft Word, Excel and Adobe Acrobat.
  • Experience with Kuali Coeus (KC) is preferred, but not mandatory.
  • Ability to read and interpret complex written information.
  • Knowledge of various grant proposal application processes.
  • Ability to perform financial calculations, prepare budgets, and present numerical data effectively.
  • Ability to gather and analyze information, identify problems, develop alternatives, and use reason even when dealing with emotional topics.
  • Ability to promptly respond to needs and requests for service and assistance.
  • Demonstrated experience managing multiple concurrent projects and meeting deadlines.
  • Ability to provide, solicit, and apply feedback and build goodwill through balanced contributions, positive approach, respect, and support of others.
  • Ability to participate in meetings, listen, and get clarification when needed.
  • Ability to respond and speak clearly and persuasively in positive and negative situations.
  • Ability to align work and develop strategies to meet organizational goals.
  • Willingness to improve and promote quality and uphold organizational expectations and values.

This job has expired.

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