Grant Administrator
Massachusetts General Hospital(MGH)

Cambridge, Massachusetts

Posted in Health and Safety

This job has expired.

Job Info

Job Title: Grants Administrator

Direct Supervisor: Marina Boyarina

Employing Hospital and Department: Ragon Institute of MGH, MIT, and Harvard


Responsible for the pre and post award management of a portfolio of grants and contracts within the MGH, Ragon Institute of MGH, MIT and Harvard.

Works directly with the Principal Investigators and Administrative Director in the submission of grant applications. Develops and monitors all financial aspects of complex awards, many with international subcontracts. Primary duties include compliance, budget oversight and maintenance, subcontract management, reports to sponsors, and daily administrative and operational requirements of assigned contracts/grants.

Job Duties:

  • Establish administrative and financial structures for all assigned grants/contracts according to the operating requirements of sponsor(s) and MGH administrative guidelines.
  • Monitor all assigned monthly financial reports to ensure accuracy and budget integrity. Works with PI to identify variations, trends, issues, etc. in a timely fashion.
  • Monitor all grants and contracts for compliance issues.
  • Works with the IRB on all applicable human and animal protocols, consents and related compliance issues including subject reimbursement. This includes MGH and other local, national, and international sites.
  • Work closely with research finance administration and staff on assigned grants and contracts; attends monthly RADG meetings; keep current with federal (NIH in particular), state and other requirements, timelines and policy issues.
  • Contribute to updating and maintenance of a centralized electronic (MGH shared drives) grants management and archiving system.
  • Develop annual budgets in consultation with the PI and Administrative Director, Research for the duration of the grant/contract. Perform all activity related to closing out of current budget year and initiating new budget year.
  • Verify that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
  • Coordinate with Ragon Institute staff on deposits, electronic transfers and cost transfers to funds/contracts.
  • In coordination with PI and Administrative Director, Research complete all information report requests from research management, including quarterly reports, audit requests, budget changes, etc.
  • Develop primary working relationships with local, national, and international site administrators of assigned grants/contracts.
  • Initiate and process reimbursements, purchase requisitions, and check requests for assigned grants/contracts. Coordinate with appropriate Lab Manager(s) on supplies spending for assigned grants/contracts.
  • Closeout grants/contracts at end of award period and archive relevant documents into Ragon Institute storage for audit purposes.
  • Participate in development and coordination of long-range plans and funding strategies for activities of assigned PIs.
  • Will provide technical assistance in pre and post award management to foreign partner organizations.

    • BS/BA
    • Demonstrated research administration experience with pre and post award emphasis.
    • Working knowledge of NIH and other federal, state and foundation regulations and requirements.
    • Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
    • Ability to maintain extensive electronic document and e-mail files which are department property.
    • Demonstrated ability to be organized and flexible in an environment which requires continuous monitoring of priorities.
    • Exceptional attention to detail and confidentiality.
    • Highly goal oriented, self-motivated, and ability to work independently as well as in coordination with Ragon Institute team.
    • Good communication skills across multiple levels of the organization.
    • An enthusiasm for working in a multicultural, multi-ethnic setting.

    EEO Statement
    Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.

    This job has expired.

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