Graduate Admissions Coordinator-Mechanical Science and Engineering (146803)
University of Illinois

Job Info

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Job Details

Description:

Graduate Admissions Coordinator

Department of Mechanical Science and Engineering

The Grainger College of Engineering

University of Illinois at Urbana-Champaign

The Department of Mechanical Science and Engineering consistently ranked in the top 6 programs in the nation is seeking qualified candidates for the full-time position of Graduate Admissions Coordinator. The Graduate Programs Office serves all prospective and current M.S. and Ph.D. program students.

The Graduate Admissions Coordinator is responsible for the department's recruitment and admission processes for the M.S. and Ph.D. programs.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit http://go.illinois.edu/EEO.

Major Duties and Responsibilties:

Admission and Recruitment Activities

• Together with the Associate Head for Graduate Programs and the Program Coordinator for Graduate Programs develop and implement strategic means for the Graduate Program, and for marketing and promoting the program to potential students.
• Responsible for various recruiting activity communications (telephone, written, electronic and regular correspondence) between the Department, Graduate College, and prospective applicants to the Department's graduate programs.
• Responsible for planning and organizing recruiting promotions, including an annual recruiting events for prospective students and for implementing new recruiting programs as necessary. This includes coordinating itineraries for prospective students.
• Recieve, review and process applications to the graduate progrsm. Folow-up with applicants on missing items, receipt of required documentation and decisions once made.
• Maintain computer database of applicants with pertinent information and application status. Refer completed files in a timely manner to Graduate Admissions Subcommittee for consideration. Serve as liaison between faculty and prospective student applicants.
• Prepare correspondence for entering graduate students in regards to fellowships and research or teaching assignments.
• Maintain graduate program's webiste and assist with various publications providing information for prospective students.
• Organize, schedule and attend meetings pertaining to the graduate programs and other initiatives as requested. Prepare each semester's professional development calendar and distribute to faculty, staff, current and newly entering graduate students.

Graduate Program Activities

• Develop and maintain communications for the graduate programs including but not limited to written publications, brochures, web pages, social networking and other media.
• Research and make recommendations regrading new media and markets as necessary to effectively market the department's graduate programs to prospective students.
• Develop and implement strategies to market the programs to prospective students through initiatives including parrticiaption in MechSE undergraduate programs, campus activies, engagement of industry sponsors, and attendance of national conferences, which includes osme evenings and weekend commitments to travel.
• Prepare necessary fellowship paperwork for submission to the Graduate College; including ratings forms.
• Prepare various reports on teh graduate program, applications, and admissions for the Department, College, and Graduate College. Prepare ad hoc reports as needed or requested.
• Together with Graduate Programs staff, prepare the Graduate Programs Handbook outlining policies, procedures, degree requirements and campus information.
• Assume additional appropriate related graduate programs duties to further the mission of the department.

Position Requirements and Qualifications:

Education and Experience Required

• Bachelor's degree in engineering, business, communications or related field.
• Two years experience in education, training and/or work experience in graduate programming in higher education. (Master's Degree in area consistent with the duties of the posiiton may be substituted for one (1) year of work experience.)
• Demonstrated experience with graduate admission and/or recruitment activities.

Experience Preferred

• Work experience in higher education, preferably in an academic department.
• Experience and/or familiarity with engineering studies and curriculum.
• Experience with graduate student recruitment, admissions, and/or advising.

Knowledge, Skills, and Abilities:

• Excellent command of grammar, spelling, punctuation, and writing skills.
• Excellent customer service, follow-up, and technical computer skillls.
• Ability to organize and manage diverse activities.
• Familiarity with graduate admissions polciies and procedures.
• Comprehensive understanding of University, College, and Department organization, objectives and goals.

Salary and Appointment Information

This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after June 28, 2021. Salary is commensurate with experience.

TO APPLY:

Applications must be received by June 28, 2021. Apply for this position by going to http://jobs.illinois.edu. If you have not applied before, you must create your candidate profile at http://jobs.illinois.edu. If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload the following required documents:

• cover letter
• resume (months and years of employment must be included)
• academic credentials (unofficial transcripts or copy of diploma may be acceptable) for all degrees attained
• names/contact information for three references

In order to be considered as a transfer candidate, you must apply for this position by going to http://jobs.illinois.edu. Applications not submitted through this website will not be considered. For further information about this specific position, contact Hannah Dorsey, at hdorsey@illinois.edu, or 217-333-4978. For questions about the application process, please contact 217-333-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment. The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment.

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

College Name or Administrative Unit:

The Grainger College of Engineering

Category:

2-Administrative

Title:

Graduate Admissions Coordinator-Mechanical Science and Engineering (146803)

Open Date:

06/14/2021

Close Date:

06/28/2021

Organization Name:

Mechanical Sci and Engineering

This job has expired.