GRADUATE ADMISSIONS COORDINATOR (Administrative Support Coordinator I)
California State University Chico

Job Info

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Recruitment Number:

VA1440

Posting Period:

07/19/21 - 08/02/21

On Campus Only Promotional Opportunity:

No

Working Title:

GRADUATE ADMISSIONS COORDINATOR (Administrative Support Coordinator I)

Class Title:

ADMINISTRATIVE SUPPORT COORDINATOR -10/12 or 11/12

Level/Range/Grade:

1

Salary Range (From $ to $):

10/12 $1,276.50 - $2,145.00 per month / $15,318.00 - $25,740.00 annually 11/12 $1,404.50 - $2,359.50 per month / $16,854.00 - $28,314.00 annually (New employees should anticipate being hired at the beginning of the salary range)

Department:

Office of Graduate Studies

Number of Positions:

1

FLSA Code:

Non-Exempt

Status:

Regular: Permanent (after one-year probationary period)

Full-time/part-time (if part-time, indicate time base):

Part-Time (.50)

Pay Plan:

10/12 (June & July off) / 11/12 (July off)

CBU/MOU:

R07 - CSUEU Clerical & Administrative Support Services

Quick Link:

https://jobs.csuchico.edu/postings/6598

Hours Per Day:

TBD

Days Per Week:

TBD

Shift:

Day

Primary Duties:

Under the general supervision of the Graduate Studies Dean and lead work direction of the Graduate Programs Specialist, the incumbent employs independent judgment to evaluate and maintain graduate student applicant files, including tracking and interpreting transcripts and other information necessary to determine admissibility of applicants. Additional duties include assisting other admission coordinators to implement new policies and related training to OGS staff, other unit staff, and faculty graduate coordinators. The incumbent also helps to plan and implement long-term new student outreach and recruitment activities.

For a full description of job duties, please visit: https://csuchico.box.com/v/VA1440-Position-Description

MANDATORY VACCINATIONS:The CSU will require faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19. This requirement will be effective at the beginning of the Fall 2021 term, or upon the full Food and Drug Administration (FDA) approval of one or more vaccines, whichever occurs later. The systemwide policy is currently under development. Selected candidates should be prepared to comply with this requirement. Questions can be sent to: humanresources@csuchico.edu.

Knowledge, Skills and Abilities:

KNOWLEDGE:
Incumbent must possess:
Thorough knowledge of:

• Office systems, methods, standard procedures and practices.
• English grammar, punctuation, and spelling.

• Fluency in using standard office equipment (computers, copiers, phones) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and ability to use a broad range of technology systems and software.

Working knowledge of:

• Budget policies and procedures.
• Records retention practices and policies.

• Knowledge of business mathematics beyond basic arithmetic.

SKILLS:

• Active problem solving and effective interpersonal skills as work often involves frontline contact with a variety of campus and community individuals to perform services and support functions that require a professional demeanor at all times.
• Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
• Demonstrated competence in effectively presenting standard information in writing.
• Typing and keyboarding skills.

ABILITIES:
Incumbent must have the ability to:

• Independently handle multiple work unit priorities and projects.
• Effectively handle a broad range of diverse interpersonal contacts, including those at a high level and those sensitive in nature.
• Perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
• Draft, compose and appropriately format correspondence and reports.
• Use and quickly learn standard office equipment, a broad range of technology systems and standard computer software packages such as Microsoft Word, Excel, Outlook.
• Clearly communicate orally and in writing.
• Learn, independently interpret, and apply a wide variety of complex policies and procedures, where specific guidelines may not exist.
• Understand and operate in a variety of organizational structures.
• Identify and solve standard problems where policy and procedures are referenced and refer more complex problems to appropriate staff.
• Apply independent judgment, discretion, and initiative to address problems, participate in developing practical, thorough and, at times, creative solutions.
• Respond to routine inquiries and explain standard policies and procedures to others.
• Organize and direct workflow for the smooth and effective operation of the work unit.
• Compile and assemble reports, using judgment and discretion in selecting and analyzing information for inclusion, and effectively present the information.
• Troubleshoot technology problems using knowledge of error messages and of operating systems.
• Perform assigned duties.

Required Education and/or Experience:

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience.

Additional Requirements for this Position:

N/A

Recruitment Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

• Applicants with a minimum of two years of full-time related experience.
• Knowledge of university policies and procedures including admission evaluation.
• Experience in learning and implementing a wide variety of new software.
• Experience using WebAdmit and Perceptive Content systems.

Special Requirements:

• California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.

PHYSICAL REQUIREMENTS:
This position alternates between remaining in a stationary position and operating a personal computer for long periods of time and frequently moving about inside the office. Requires the need to travel across campus to other office buildings from time-to-time, on even and uneven surfaces.
WORK ENVIRONMENT:
Work is performed in a typical office environment operating standard office equipment. Benefits:

This position qualifies for benefits.

Benefit Information:

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). Eligibility for standard CSU benefits is based on an appointment of half-time or more for a period exceeding six months. Employees appointed less than half-time or less than six months are not eligible for standard CSU benefits but do receive prorated sick leave and vacation.

Eligibility for Affordable Care Act (ACA) benefits is based on an appointment of at least three-quarter time, hired to work a minimum of 130 hours per month over the course of the appointment or works an average of 130 hours or more per month during the measurement period. The ACA guidelines provide for health coverage or FlexCash only. ACA does not provide dental or vision plan coverage.

About the University and Community:

California State University (CSU), Chico is a comprehensive and residential public University, holding Hispanic-Serving Institution (HSI) designation and operating as part of the 23-campus CSU system. The University enrolls over 17,000 students from diverse cultural, ethnic, and socioeconomic backgrounds, with over half identifying as first-generation college students. Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from San Francisco Bay Area. A safe residential community, Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that CSU, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

CSU, Chico is committed to recruiting outstanding candidates who reflect the diverse, intercultural, and intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of achievement gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and activities that support an inclusive, accessible, and equitable learning and working environment.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Open Date (posting open date):

07/19/2021

Close Date (posting close date):

08/02/2021

Open Until Filled:

No

This job has expired.