Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Our client, a prominent Global Investment firm, is seeking to hire a Temporary Executive Assistant to the CEO and Executive Team, to start on October 3^rd and extend for one month. The firm is currently operating in a hybrid model of 3 days onsite/2 days remote. Hours are 8:30am - 5:30pm, Monday- Friday, with flexibility for OT as it arises. Pay rate is up to $39.00/hr, DOE.

Responsibilities:

• Calendar scheduling /Daily co-ordination - with an emphasis on the senior team members, meetings are global.
• Coordinate with other assistants across the business when scheduling meetings to ensure travel itineraries/meeting schedules are closely coordinated
• Schedule all internal and external meetings, and coordinate all required logistics (calendar invites with relevant information, including catering if needed)
• Assist with co-ordination of appropriate meeting materials / technology needs, gather information from other teams in advance - suggested agendas, meeting notes
• Responsible for set-up of video conferences and webinars and interaction with marketing on events for seamless delivery
• Conference room scheduling, including managing hybrid meeting logistics, where some participants are in the office, and others are remote.
• Learn the team members workstyles and gatekeep time effectively to simplify demands.
• Travel plans (per policy and company vendors), entering the details into Outlook, timely management of visas, other paperwork.
• Prepare detailed itineraries including key information such as addresses, terminal number, telephone numbers, emergency numbers, maps and driving instructions. E-tickets will be included with the itineraries
• Responsible for monitoring expenses and preparation of expenses in a timely manner to ensure the prompt reimbursement of expenses
• Input and monitor invoice payments in Basware; follow up with approvers, vendors, and other internal parties as necessary to ensure timely payment of bills
• Responsible for the organization and filing of documents
• Submit compliance data as needed
• Execute on any ad hoc projects

Qualifications:

• Excellent Microsoft Office skills.
• Excellent communication skills.
• Professional & proactive, highly self-motivated
• Strong interpersonal skills, as some client interaction is expected
• Ability to use initiative, prioritize and work to tight deadlines whilst managing competing demands and workloads and be able to assimilate information/instructions quickly.
• Flexibility to take on a variety of tasks and work autonomously.
• Strong work ethic, someone who wants to be part of a growing, passionate team, show commitment and "go the extra mile".
• Strong and determined personality

Compensation:

• Up to $39/hr, depending on experience

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.