Executive Assistant
Beacon Hill Staffing Group, LLC

Job Info

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Investment firm located in Midtown, Manhattan is seeking to hire a Temp to Perm Executive Assistant to the Restructuring team. This position will start ASAP, hybrid schedule (4 days in office, 1 day remote) Hours: 8:30am - 5:30am or 9am-6pm, Monday - Friday.

Responsibilities:

• Responsible for a variety of administrative tasks ranging from managing a busy and everchanging calendar, and the ability to assimilate priority email requests in your manager's inbox
• Act as gatekeeper to ensure executive's schedule is followed and respected; liaison to maximize manager's focus on priorities
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of meetings. Skilled at coordinating complex meetings with the flexibility to adapt to rapidly changing schedules
• Experience scheduling domestic and international travel; arrangement of travel schedules, itineraries, and reservations across multiple time zones
• Utilizes strong judgment in managing priorities of requests and escalating as necessary for resolution and/or prioritization while determining the appropriate course of action
• Works closely and effectively with the banker(s) to keep them informed of upcoming commitments and responsibilities both professionally and personally
• Requires cross-departmental team coordination for conference calls and meetings
• Must be able to work under deadlines and adapt to a fast-paced environment
• Demonstrates a proactive approach to problem-solving with strong decision-making capability
• Handling expense reporting and other duties as necessary
• Work in tandem with the team EA's providing back-up coverage, as needed
• Must have a positive attitude

Qualifications:

• 2+ years administrative experience in a corporate setting
• Excellent communication skills and ability to develop strong working rapport with employees at all levels of the firm
• Punctual, organized and extremely detail-oriented
• Superior communication skills, both verbal and written
• Proficiency in Microsoft Office (especially Outlook, Excel, PowerPoint and Word)
• Sound judgment - knowing when to escalate an issue combined with a willingness to be flexible and pragmatic when appropriate

Compensation:

• $34-$43/hour pay rate DOE
• $70K - $90Kperm base salary DOE
• Medical, dental, vision, FSA, 401K, 15 days prorated for the first year

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

This job has expired.