Executive Assistant
Beacon Hill Staffing Group

Cambridge, Massachusetts

Posted in Admin and Secretarial


This job has expired.

Job Info


Our client, a prominent university located in Boston, MA is seeking an Executive Assistant on a temporary to permanent basis to join their team. This role is paying $40/hour on the contract side and between 75-95K once permanent depending on prior experience. Qualified candidates should apply today for immediate consideration.

75% Administrative Support

  • Responds to inquiries requiring an in-depth understanding of the mission of Resource Development, fundraising operations, and business-related protocol. Uses information from multiple sources to effectively resolve issues.
  • Manages calendar, scheduling, travel, and complex itinerary preparation. Reviews calendar on a daily basis to ensure proper meeting preparation and schedule flow for executive, donor, and prospect meetings. Tracks and manages the daily to-do list, ensures preparedness for meetings and that time-sensitive tasks are completed, and reviews pending documents.
  • Answers telephone and screens calls; provides information to callers. Telephone contact may be complicated, requiring setting priorities and effectively determining needs of major donors, alumni, senior level management, and high-level internal and external constituents.
  • Prepare expense-related forms, such as requisitions, vouchers, and requests for payment. Also prepares expense reimbursements for MIT procurement card purchases according to Institute time frames and guidelines. Will have limited signatory authority. Keeps records of budgetary and purchasing transactions.
  • Identifies methods and projects to improve department operations and develops and implements action plans to address complex problems.
  • Other duties as assigned.

25% Project management

  • Composes drafts, edits, and proofreads memoranda, correspondence, and reports from rough draft. Makes editorial changes in materials, including limited rewriting and independent checking for accuracy of content by referencing to a variety of sources. Creates mail merges, proofreads/edit materials, and packages, processes, and mails high-level donor correspondence.
  • Routinely interacts with top donors, volunteers, alumni, and faculty. Coordinates donor and prospect logistics and donor/prospect meeting plans. Uses discretion and good judgment in all communications, both written and oral.
  • Participates in planning logistics for campus visits and events, and either independently or as part of a team, staffs events that potentially involve high-level leadership and donors.

Qualifications

High School diploma or equivalent required. Seven years' related experience supporting a high-level executive. Previous project coordination experience strongly desired. Excellent written and oral communication skills and an impeccable command of English, spelling, punctuation, and grammar. Must be able to multi-task, prioritize assignments, and meet deadlines, without compromising quality, in a demanding, high-volume work environment. Ability to effectively organize oneself and others.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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