Events & Operations Specialist
Boise State University

Job Info

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About Us:

Boise State University, powered by creativity and innovation, stands uniquely positioned in the Northwest as a metropolitan research university of distinction. Learn more about Boise State and the City of Boise at https://www.boisestate.edu/about/boise-and-beyond/. Boise State University is committed to increasing the diversity of its faculty, staff, students, and academic program offerings and to strengthening sensitivity to diversity throughout the institution. Boise State University is an affirmative action/equal opportunity employer, and members of historically underrepresented groups are especially encouraged to apply. We are a welcoming campus that supports diversity and inclusion.
Job Summary/Basic Function:
To coordinate and provide equipment and facility set-up for meetings, conferences, and special events; provide customer service to building patrons; monitor facility use and ensure conformance with policies and procedures; perform facility maintenance and cleaning; perform related work.

Department Overview:
As the Student Union, we are passionate about delivering outstanding service and maintaining the building as a clean, welcoming, and safe place for all Broncos. We are proud to be a Campus Services department within the Division of Student Affairs and Enrollment Management.

Level Scope:
Applies basic skills while developing some specialized skills in procedures, operations, techniques, tools, materials, and/or equipment appropriate to area of specialization; performs routine and/or repetitive tasks; limited decision making required; generally works under close supervision; has no or limited experience; work is performed from within specific limits of established procedures and/or defined instructions.

Essential Functions:
60% of Time the Events & Operations Specialist must:

• Interprets event documents and diagrams to determine event needs; prioritizes work sequencing and order of task completion considering current and future meeting room usage and determines equipment to remain; identifies or anticipates problems and takes corrective action.
• Applies knowledge of fire safety codes and ADA guidelines to determine correct aisle width and safe entries and exits; sets up seating, tables, staging, program aids, and equipment; sets up and troubleshoots audio-visual operations including sound and lighting equipment such as sound systems, wireless microphones, mixers, video and data projectors, and connects telephone and audio data lines; recommends service improvements for all areas of the facility; monitors and controls facility environment including HVAC and lighting; observes facility and equipment to ensure compliance with risk management objectives and public safety; observes, responds to, and reports unusual occurrences such as theft, vandalism, illness, and drug and alcohol-related problems; recommends safety and security solutions.
• Provides customer service and communicates with facility users to ensure event needs are met; assesses and resolves customer complaints. Assists customers and visitors with directions and information regarding events. Uses feedback to report program success and customer satisfaction. Evacuates customers in emergencies.
• Performs basic facility and equipment maintenance and cleaning; monitors the cleanliness of facility; performs basic equipment repairs; replaces light bulbs; performs special projects as assigned.

35% of the time the Events & Operations Specialist must:

• Provided in the Student Union, Stueckle Sky Center, Alumni & Friends Center, Special Events Center, outdoor spaces, and other campus event facilities and spaces not specifically designated for classroom, athletic, or large-scale performance use.
• Perform custodial and facilities services for the Student Union, Special Events Center, Stueckle Sky Center, Alumni & Friends Center, and other food service and event locations on campus.
• Participate and support in workplace safety and emergency procedures in the Student Union.

5% Duties as assigned

Knowledge, Skills, Abilities:

• Ability to lift and carry items weighing up to 60 pounds
• Must have sufficient speech and hearing acuity to perform customer service activities.
• Knowledge of fire safety codes and ADA guidelines

Minimum Qualifications:

• Some knowledge of adding, subtracting, multiplying and dividing whole numbers.
• Experience: providing customer service; explaining and applying policies and procedures; using tools, equipment, materials and common practices used in facility preparation including custodial work; setting work priorities; interpreting written oral instructions.

Preferred Qualifications:
Previous event experience.
Salary and Benefits:
The starting range is from $13.00 to $15.00 hourly and depends on experience. Multiple shift schedules available, some AM some PM.

Boise State University is committed to offering a benefits package that provides health and financial protection plans as well as resources to promote health and well-being. Our program provides flexibility so you can choose the benefits that are right for you and your family. Learn more about our benefit options at https://www.boisestate.edu/hrs/benefits/.

Required Application Materials:

• Completed application
• Resume
• A cover letter is helpful but optional

Advertised: July 26, 2021 Mountain Daylight Time
Applications close: August 04, 2021 11:55 PM Mountain Daylight Time

This job has expired.