Event Assistant - Campus Operations (PT)
Waubonsee Community College

Job Info

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Event Assistant - Campus Operations (PT)

Sugar Grove Campus
Part-time Support Staff

Hybrid Option:

Waubonsee Community College promotes diversity in faculty, staff, and student recruitment and is committed to hiring and retaining exceptional faculty and staff who are committed to the college's culture of collaboration, professional growth and student success.

The Campus Operations Event Assistant position reports to the Campus Operations Event Supervisor and the Senior Buildings and Grounds Manager. This position provides support services required to carry out operational service functions for events and activities, both internal and external, scheduled at College facilities.

Perform daily clerical responsibilities, event scheduling and correspondence with clients and staff as delegated by the Campus Operations Event Supervisor and the Senior Buildings and Grounds Manager.

Create, review, assign, and close out ServiceDesk work orders.Generate system reporting for ServiceDesk work orders for campus set ups.

Visit campus set up venues for all ServiceDesk requests to confirm requested arrangements and instructions have been followed and completed correctly by Buildings and Grounds staff.

Attend on-site campus events (including evenings and weekends) as scheduled. Assist Event Supervisor and Event Specialist with large scale events as directed by the Senior Buildings and Grounds Manager.

Assist in the coordination of event logistics including registration and attendee tracking.

Work professionally and cooperatively with internal and external clients to maximize facility utilization while best serving the needs of the College and the Community.

Perform other duties as assigned.

Minimum Qualifications

High school diploma or equivalent required. Associate degree preferred.

One year of clerical and customer service experience required. Event coordinating experience is strongly preferred.

Spanish/English bilingual skills a plus.

Computer literacy to include proficiency with MS Office (Word, Excel, PowerPoint) required.Experience with Visio preferred.

Experience with data entry, email and electronic calendar required.

Ability to develop positive relationships with faculty, staff, students and members of the community.

Ability to prioritize and work with limited supervision.

Ability to lift up to 25 pounds required.

Excellent organizational, written and oral communication and human relations skills.

Ability to work evening and/or weekend events as needed.

Hours and work schedule may vary.

Please attach the following documents when applying:

Cover Letter-Yes

Resume-Yes

References-Yes (Can be provided at interview)

Transcripts-No (Can be provided at interview)

Position Details
req1734
Grant Funded: No
Minimum Starting Rate: 18.05 - 18.05
Compensation Type: Hourly
Work Schedule: Other M-F 11:30 am to 4:30 pm
Work Hours: 25 hours/week
Testing: No
Targeted Hire Date: 6/3/2024
Special Instructions: Please attach all required documents at the time of application.

EOE, including disability and veteran

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