Deal Confirmation Analyst
Motiva Enterprises LLC

Job Info

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Headquartered in Houston, Texas, Motiva refines, distributes, and markets petroleum products throughout the Americas. The company's Port Arthur Manufacturing Complex in Port Arthur, TX, is comprised of North America's largest refinery with a total throughput of 720,000 barrels per day, the world's second largest lubricants plant, and an integrated chemical plant. Under exclusive long-term brand licenses with Shell and Phillips 66 (for the 76® brand), Motiva's commercial operations supply more than 12 billion gallons of fuel to customers annually. Motiva is wholly owned by Aramco, one of the world's largest integrated energy and chemicals companies.

Position Overview:

This role is a member of the Business Analytics and Support Team. The role's main deliverable is the control, accuracy, and alignment of commercial commitments between Third Parties, Aramco Affiliates, and Motiva Enterprises. The Deal Confirmation Analyst will help drive "first time right" behaviors in deal capture and help internal and external disputes that may be due to deal capture issues.

Responsibilities:

• Draft, review, and dispatch contracts/responses for the purchase and sale of physical Chemicals, Crude Oil, Products, and Renewables, including both waterborne movements and non-marine trades.

• Work closely with and liaise with Commercial Advisors to ensure that all contracts accurately reflect the terms agreed to and as recorded in the trade capture system (Right Angle), and that all contracts are fit for purpose.
  
• Ensure confirmations are dispatched within contractual deadlines.
  
• Verify that all incoming counterparty confirmations and broker confirmations accurately capture the contractual terms and conditions and resolve discrepancies promptly.
  
• Make sure all deal related correspondence is filed in the contract lifecycle management system (Salesforce/Apttus).
  
• Process electronic confirmations via Ice Trade Vault.
  
• Manage daily incoming confirmation correspondence and inquiries within shared mailboxes.
  
• Reconcile confirmed deals with ETRM deal entry, ensure ETRM deal entry accuracy.
  
• Track errors or misalignment between Motiva and its commercial counterparts
  
• Help drive dispute resolution for trapped cash due to deal entry error.
  
• Follow established company and departmental contract processes and procedures.
  
• Identify and suggest updates and/or improvements to procedures as necessary.
  
• Ensure compliance with Motiva's established records retention policy.
  

Experience and Qualifications:

Basic Qualifications:

• High School Diploma required; Bachelor's Degree Preferred
  
• 2+ years of practical experience in any of these functions: Supply and/or Commercial Trading, Scheduling, Optimization, Logistics, Commercial, Deal Structuring, Confirmations, Marketing & Sales, Demand Planning and/or Operations.
  
• Experience in preparing and reviewing contracts/legal documents. Must have understand the relationship between the commercial agreement and the trade capture/ETRM system
  
• Must have ability to work under time pressure, meet deadlines and prioritize multiple activities.
  
• Strong customer service-oriented behavior, a professional attitude, and a high degree of accuracy.
  
• Operate with minimal supervision and ability to identify and resolve problems to meet deadlines.
  
• Ability to effectively communicate with Commercial and Trading to understand the scope of transactions.
  
• Excellent analytical skills
  
• Excellent organizational skills
  
• Effective Team Player
  

Preferred Qualifications:

• Bachelor's degree in administration or related field, Paralegal certificate, or equivalent combination or experience and education.
  
• An understanding of key contractual terms and their potential implications would be an asset.
  
• Prior experience in an energy trading and marketing environment and a strong desire to learn.
  
• Prior experience or strong familiarity with contracts and confirmations processes.
  
• Must be able to effectively communicate with Front, Mid, and Back Office teams to understand overall scope of transactions.
  
• Familiarity with an Energy Trading and Risk Management (ETRM) system is an advantage.
  
• New JD Degree holders who wish to enter the oil and gas industry are encouraged to apply.
  

We reserve the right to amend or withdraw Motiva jobs at any time, including prior to the closing date. Depending on qualifications, the successful candidate may be offered a position at a more appropriate level and/or grade.

Applicants for regular U.S. positions must be authorized to work in the United States for Motiva Enterprises LLC without the need for sponsorship of an immigration authorization or visa (for example, TN, H-1B, or other employment-based immigration authorization or visa).

Motiva participates in E-Verify.

All qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, age, religion, disability, sexual orientation, gender identity, protected veteran status, citizenship, genetic information, or other protected status under federal, state, or local laws.

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