Coordinator of Talent Management-System Human Resource Services (152333)
University of Illinois

Job Info

Job Details


Coordinator of Talent Management

System Human Resource Services

University of Illinois System - Urbana

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit


The System Office seeks a Coordinator of Talent Management. This position is responsible for recruiting and promotional processes, human resource transaction processing such as new hire and onboarding functions, and overall coordination and management of unit operations for the System Human Resource Services.


  • Primary contact for coordinating academic professional and civil service searches, including: pre-screening applicants; chairing search committee meetings; coordinating interviews; conducting references; extending and negotiating offers; and notifying applicants of search status for System Office units. Serve as a consultant to department/hiring managers on appropriate classification and exemption criteria.
  • Initiate hiring activities related to appointments, which includes: preparing offers letters; degree verifications, finalizing and fully executing new hire job descriptions (including entry in database) with the appropriate signatures, pre-employment checks such as non-disclosure forms and background checks, nepotism forms; HRFE transactions for new hires; verifying employment eligibility and completion of Form I-9's using the I-9 Tracker system.
  • Manage the onboarding process to include updating hiring manager of candidate status, netid and UIN; new hire checklist, sending welcome information and new hire packets; processing new hire access; facilitating benefit form completion; and coordinating the completion of new hire processing within System Office HR and some COA 2 Chicago units.
  • Serve as an internal resource in researching and interpreting University policies and procedures related to employment issues to satisfactorily resolve problems and/or address concerns related to human resource management.
  • Background check tracking; billing, annual reporting; notifying Director of review statuses that or background checks that require further review.
  • Assist with special projects and other assignments through completion as needed, including preparing for conducting materials for the New Employee Orientation (NEO) on a monthly basis and serve as a backup presenter for NEO.
  • Serve as a backup with all aspects of Academic Professional and Civil Service searches, including: completing required academic and civil service search forms; at times using three university instances of the HireTouch system for supervisory review and approval (Hiring Exception Forms, EEO Form I, EEO Form II, search waivers and cs requisitions).
  • Assist with the bi-annual AVSL process to include making phones calls and sending emails to System Office employees and managers.
  • Participate in establishing departmental goals and objectives, which includes identifying new strategies and ideas to improve overall efficiency and effectiveness of departmental operations and developing new and/or revised procedures to achieve goals and objectives.
  • Other duties and responsibilities appropriate for a Human Resource Associate.


    Education and Experience

    • Bachelor's degree in Human Resource Administration, Management, Organizational Administration, Public Administration, Labor Relations, Business Administration or a field closely related to the position.
    • Two years of work experience performing professional level human resources duties.
    • One year of experience with the recruiting/search process in private or public sector.
    • Years may run concurrently.

    • Familiarity with University of Illinois campuses (Chicago, Springfield, Urbana or System Office), governance structure and hands on experience and practical application of policies and processing.
    • Demonstrated experience using HR related programs/applications: NewHire, New hire, HR Front End, Banner, HireTouch, Tracker and NEWT.


    • Professional in Human Resources Certification (PHR or (SHRM-CP).

    Knowledge, Skills and Abilities
  • Excellent interpersonal and communication skills that reflect courtesy, diplomacy, and a collaborative approach to develop and maintain effective work relationships and to effectively interact with University staff and System Human Resource Services clients.
  • Ability to work independently and to exercise good judgment and discretion in the performance of all work assignments.
  • Ability to multi-task and prioritize work accordingly to meet deadlines while staying on task with daily assignments.
  • Ability to provide a high level of customer service to System Office employee and department managers.
  • Advanced computer skills using Microsoft Office suite (e.g. Word, Excel, Outlook PowerPoint, Access) as well as proficiency with an Internet browser (e.g. Microsoft Internet Explorer, Chrome, or comparable browser).
  • Strong organizational skills and attention to detail to and ability to handle multiple duties at one time.
  • Excellent problem-solving skills to address difficult, complex issues.
  • Excellent keyboarding, grammar, and proofreading skills, with strong emphasis on accuracy and applicable formats and criteria, to prepare and process correspondence, reports, and other documents that appropriately reflect University and department standards.

    This is a full-time Civil Service Human Resource Associate position appointed on a 12 month service basis. The expected start date is as soon as possible after September 22, 2021. Salary is commensurate with experience.


    Applications must be received by September 22, 2021. Apply for this position by going to If you have not applied before, you must create your candidate profile at If you already have a profile, you will be redirected to that existing profile via email notification. To complete the application process:

    Step 1) Submit the Staff Vacancy Application.

    Step 2) Submit the Voluntary Self-Identification of Disability forms.

    Step 3) Upload your cover letter, resume (months and years of employment must be included), academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

    In order to be considered as a transfer candidate, you must apply for this position by going to Applications not submitted through this website will not be considered. For further information about this specific position, contact Angela Foster at For questions about the application process, please contact 217-333-2137.

    The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer. Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.

    As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility.

    The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment. For more information, visit Policy on Consideration of Sexual Misconduct in Prior Employment

    The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

    College Name or Administrative Unit:

    System Office




    Coordinator of Talent Management-System Human Resource Services (152333)

    Open Date:


    Close Date:


    Organization Name:

    System Human Resource Services

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