Construction Contract Administrator
Turner & Townsend


Job Info


Company Description

At Turner & Townsend, we are passionate about making the difference. That means delivering better outcomes for our clients, helping our people to realize their potential, and doing our part to create a prosperous society. With more than 6,000 professionals in 112 offices across 45 offices, we help our major global clients deliver ambitious and highly technical projects, providing the skills and insight to improve the way they develop, deliver and operate their physical real estate assets.

Across private and public sectors, our talented professionals provide the most innovative solutions for our clients' greatest challenges. Our clients value our proactive and client-centric approach, depth of expertise, integrity, and the quality of the work we deliver. As a result, our employees get to work for the top global brands on some of the most exciting projects around the world.

Job Description

Turner & Townsendare seeking a ConstructionContract Administratorto work directly with project teams to initiate projects, manage vendors, execute contracts, liaise with internal stakeholders to gain approvals, review invoices and manage the financial administration of this complex development program.

In this role you have a chance to be a key player in our technological future, as part of a team of innovative professionals shaping our built environment.

  • Contract Execution - Convert defined scope, deliverables and fee structures into templated contract formats. Review contracts for accuracy and completion, route contracts for approvals and upload to contract repository. Liaise with the in-house Legal team regarding contract compliance.
  • Contract Tracking - Track all contracts and facilitate business and legal approvals; proactively follow up with approvers during contract life cycle. Ensure contracts are submitted through correct workflow.
  • Purchase Order Management - Generate and manage purchase orders to accompany executed contracts.
  • Vendor Enrollment & Management - Assist vendors in establishing their supplier account. Support vendor contacts through the established contract and invoice payment procedures.
  • Project Funding - Collaborate with the project team to ensure projects have sufficient funding to execute work.
  • Invoice Review - Validate vendor invoices and payments against contract, purchase order and supporting documents to ensure adherence to agreed terms and conditions as well as checking for billing errors such as duplication, math errors, missing backup.
  • Invoice Issue Resolution - Assist in resolving issues related to invoices, purchase orders and payments by working closely with vendors and internal Accounts Payable (AP) team.
  • Invoice Tracking - Track invoices from submission for review through to payment, ensuring vendors follow invoice submission requirements and AP processes the invoices correctly.
  • Invoice Log and Dashboard - Manage the invoice log and dashboard to ensure all invoices are captured, issues categorized and metrics are accurately calculated.
  • Reporting - Assist in compiling monthly reports for Client approval.
  • Provide additional financial administration support to project teams and Central Services department as required.
  • Ensure that the Project Financial Accounting Process is carried out in accordance with the Project Financial Accounting Procedure and the Project Financial Accounting Plan.
  • Support projects through both internal and external audit.

Qualifications

  • 3 -8 years of relevant experience.
  • Understanding of procurement/sourcing and contract activities.
  • Understanding of the invoicing process, Accounts Payable etc.
  • Experience with financial management software.
  • Highly self-motivated and customer centric.
  • Desire to meet and exceed agreed service levels.
  • Excellent interpersonal skills including great communication.
  • Knowledge of Google G Suite, including: Docs, Sheets, Slides, and Drive.
  • Strong people management skills. Stakeholder management is key in this role.
  • Able to apply governance, maintain quality and rigid QA/QC.

Additional Information

Turner & Townsend is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.Equal Employment Opportunity Posters If you'd like to view a copy of the company's affirmative action plan, please email[email protected]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact the Human Resources Department at 713-457-9400 or[email protected]. This telephone line and email address is reserved solely for job seekers with disabilities requesting accessibility assistance or an accommodation in the job application process. Please do not call about the status of your job application if you do not require accessibility assistance or an accommodation. Messages left for other purposes, such as following up on an application or non-disability related technical issues, will not receive a response

All your information will be kept confidential according to EEO guidelines.

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