Cash Application Specialist
Southern Graphics Systems, Inc

Job Info

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Position Summary

Reviews and reconciles the daily bank downloads (Lockbox, ACH, Wire Payments) to determine which customers, invoices and amounts to post incoming payment on. Responsible for resolving any outstanding and missing information prior to posting the payment to the account. Processes other forms of payment such as Credit Cards and Checks when business needs are presented. Accountable for the weekly and month-end reconciliation of General Ledger, Sub Ledger, and other balances to the Accounts Receivable balance and resolving all out of balance issues.

Position Responsibilities

• Timely and accurate daily posting of accounts receivable payments received by our bank.
• Prepare lockbox deposit for checks received in-house
• Prepares and posts daily Credit Card Payment requests.
• Notifies the ARS and/or external customers regarding all questionable payments, and assists in the resolution of short payments due to wrong currencies, discounts taken, credits and other miscellaneous issues.
• Weekly and month-end reconciliation of the AR balance to the General and Sub-Ledgers.
• Review all emails for posting and issue resolutions.
• Match and post adjustments, write-offs and credit memos to customer accounts.
• Responsible for maintaining and running month-end statements as set by management.
• Request AP Checks for overpayments and other miscellaneous items.
• Provide quality and professional customer service to all internal and external customers.
• Strong knowledge of Microsoft Office products, with intermediate skills in Excel.
• Additional tasks and or duties as assigned by the AR Manager.

Competency Requirements

Skills required: Strong attention to detail, general accounting knowledge, strong math aptitude, ability to meet deadlines, excellent research and resolution skills, excellent organizational skills, self-starter, able to work in fast-paced environment, excellent communication and customer service skills, ability to work in a team environment with a team together attitude.

Educational & Experience Minimum Requirements

• 2-year degree preferred
• Minimum 1 year of cash posting and reconciliation experience
• 3-5 years’ experience in Accounts Receivable may replace education requirements

Physical Requirements

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to Sit for long periods of time; perform keyboard entry for long periods of time; reach with hands and arms; stoop; talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Must be able to travel via airplane to customer sites, if necessary.

General Location Requirements

• Comply with all SGS standards and applicable regulations.
• Comply with SGS policies and procedures to maintain a safe work environment.
• Keep work area organized and clean.
• Assist in any additional responsibilities, as directed by management. This job description is not intended to be all-inclusive. You may be required to perform other reasonably related business duties as assigned by your manager or other management personnel.

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