Administrative Support Coordinator II
San Diego State University

Job Info

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Administrative Support Coordinator II

Job No: 525567
Work Type:
Locations: San Diego
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time, On-site (work in-person at business location)




Position Summary

The Administrative Support Coordinator II is responsible for the general administrative operation of the School of Public Health and will act as lead to administrative staff and student workers. The position serves as a resource for the school faculty and staff, and both on-site and off-site research centers/institutes.

The Administrative Support Coordinator II is responsible for a broad range of day-to-day operations and special projects and must have a comprehensive understanding of campus, college, and school policies. They will act as the first point of contact for administrative policy, procedures and processes for the School of Public Health. The Administrative Coordinator II must be experienced in the range of operations necessary for the high level functioning of an academic department or school as the incumbent will provide training and leadership to other staff who support processes such as class schedule entry, purchasing, graduate programs, and a wide variety of student centered programs.

The position is responsible for instructional, non-instructional, operating and San Diego State University Research Foundation budgets associated with the school and requires a high level of knowledge regarding policies and procedures related to faculty appointments and order of hire requirements.

Duties include but are not limited to the processing of faculty and student appointments, compilation of reports related to faculty workload, oversight of the faculty retention, tenure and promotion (RTP) process and other personnel-related activities. They will assist as needed with the drafting of accreditation reports to Association of Schools and Programs of Public Health (ASPPH) and the Council on Education for Public Health (CEPH), provide administrative support to director and SPH committees, and provision of training to faculty and staff on university, college and school procedures and policies.

This is a full-time (1.0 time-base), benefits eligible, permanent/probationary position. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The School of Public Health (SPH) is one of five schools in the College of Health and Human Services. The SPH offers an undergraduate degree in public health, a number of graduate programs leading to the Master of Public Health (MPH) degree, Master of Science degrees, and joint MPH/Master of Social Work and MPH/Master of Arts in Latin American studies, as well as Joint Doctoral programs with the University of California, San Diego leading to doctoral degrees in Epidemiology, Health Behavior, and Global Health. The SPH is also home to four research and public health practice institutes and centers, and three labs.

For more information regarding the School of Public Health, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience coordinating administrative support functions for a group.
• Lead and/or supervisory experience.
• Experience working in a large and complex organizational setting such as higher education, public agency, government, military, or health care.
• Experience with development, coordination, and tracking of complex budgets and schedules.
• Experience with class schedule development, faculty appointment policies and procedures, and faculty workload requirements is preferred.
• Purchasing and travel processing experience.
• Familiarity with standard budget and accounting practices.

Compensation and Benefits

Starting salary upon appointment is not expected to exceed $4,344 per month.

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources.

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here.

CSU Classification Salary Range: $3,681 - $6,034 per month.

Diversity and Community at SDSU

At SDSU, our diversity gives us power and benefits every single member of our community.

Through our commitment to equity and inclusion, we encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. For more information, click here.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university.

SDSU's Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another.

Supplemental Information

Initial review of the required application materials, including cover letters and resumes, will begin on March 27, 2023. To receive full consideration, apply by March 26, 2023. The position will remain open until filled.

CSU Vaccine Policy: The California State University has established a policy requiring faculty, staff, and students accessing campus facilities to be immunized against SARS-CoV-2, the virus that causes COVID-19. To access the SDSU campus, you must be fully up to date with your COVID-19 vaccinations, including a booster if you are eligible for one, or request a medical, religious, or off campus exemption, as applicable.

The person holding this position is considered a ‘mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

San Diego State University is not a sponsoring agency for staff or management positions (e.g., H-1B visa). Applicants must currently be authorized to work in the United States on a full-time basis. Offers of employment are contingent upon the presentation of documents that demonstrate a person's identity and authorization to work in the United States, which are consistent with the provisions of the Immigration Reform and Control Act.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. SDSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current SDSU employee who was conditionally offered the position.

SDSU is a smoke-free campus. For more information, please click here.

SDSU is an Equal Opportunity Employer that considers all qualified candidates for employment and does not discriminate on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered military and veteran status, or any other protected characteristic or status. Reasonable accommodations will be provided for qualified applicants with disabilities who request an accommodation by contacting Tina Deesen at tdeesen@sdsu.edu


Advertised: Mar 13, 2023 (9:00 AM)
Applications Close: Open until filled

To apply, visit https://careers.sdsu.edu/en-us/job/525567/administrative-support-coordinator-ii







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