Administrative Manager
Rincon Consulting, Inc

Job Info

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The Administrative Manager is responsible for managing and coordinating administrative services such as space planning, lease negotiations, fleet management, purchasing, vendor management and negotiations, maintenance, security, office equipment, mail and messenger services and office clerical and support services.

What Do You Get To Do In This Position:

• Maintains working relationship with Principals, Human Resources and Administrative Leads to continually assess near-term and long-term space planning requirements.
• Establishes and maintains productive working relationships with property management staff and real estate brokers to negotiate, optimize and maximize return on leasing expense.
• Provides monthly space planning reporting and forecast to Rincon executive team.
• Handles tenant leasing relationships and renewals.
• Manages 25+ Rincon-owned vehicle fleet and field equipment to ensure routine maintenance and safety standards are met.
• Works with risk management to ensure proper insurance coverages are maintained.
• Centralizes all purchase and vendor management contracts.
• Obtains a minimum of three competitive bids within 180 days of current contracts expiring, those contracts exceeding $5,000 in annual expense and any new contract expected to be signed for two years or longer.
• Manages Administrative Services operating budget to minimize cost overruns, exceptions and unneeded or redundant services.
• Manages all aspects of maintenance, safety, security, equipment, mail service and office support.
• Acts as the primary point of contact for issues related to the above.
• Participates in selecting office Administrative Leads and maintains regular contact with this group to ensure:
  • Ongoing janitorial duties are completed, and maintenance issues are identified, communicated to Administrative Services Manager, and addressed timely to minimize loss of productivity and mitigate expense and loss exposure to Rincon;
  • Security measures are taken to safeguard staff, protect corporate-owned assets and minimize loss exposure;
  • Equipment needs are understood and requests for new/replacement equipment effectively vetted for business necessity; and
  • Ensures that each office has an identified Administrative Lead

This Job Might Be For You If You Have The Following:

• Minimum High School diploma or equivalent
• Five years or more of administrative, operations and/or facilities management experience
• Demonstrated experience developing and running facilities safety and security programs
• Excellent communication, planning, budgeting and organizational skills
• Proven vendor management and negotiation skills
• Strong business acumen and customer service skills
• Positive attitude and eager to streamline and improve process and workflows
• Highly motivated with strong interpersonal and communication skills and the ability to work independently or as part of a team
• Detail-oriented, resourceful, strong time management skills, and innovative

Desired

• Bachelor's degree in business
• Certified Facilities Manager (CFM) credential
• Certification through National Contract Management Association (NCMA)

Rincon Consultants, Inc. is an award-winning leader in providing quality environmental consulting services throughout California. Recognized as the #1 'Best Environmental Services Firm to Work For' by the Zweig Group in 2021. We partner with clients in sectors such as transportation, energy and infrastructure, oil and gas, water, commercial, private development, and government. Our 300+ associates in 13 offices located in Northern, Central and Southern California are dedicated professionals who combine their passion with our purpose.

Total Rewards Package* Includes:

HMO, PPO, HDHP, Health Savings Account options
Three Weeks Vacation accrued in the first year
401(k) / Profit Sharing Retirement Plan
2x/Year Bonus Opportunities
Paid Sick Leave
Eight Paid Holidays
Flexible Spending & Dependent Care
Employer-paid life and long-term disability insurance
Dental, vision, prescription drug
Supplemental life insurance
Volunteer Pay for a Day
Legal Shield, Identity Protection, Pet Insurance
Professional Development
Mentoring
Patagonia Merchandise Partnership
And much more!

*All programs subject to review and change and are provided for regular, full-time employees scheduled to work 30+ hours per week

Rincon Consultants, Inc does not accept unsolicited applicant/candidate resumes from search firm recruiters and/or temporary agencies that do not have a signed contract and specified work order with Rincon Consultants. Further, such resumes received will be deemed the sole property of Rincon Consultants and no fees will be paid in the event Rincon Consultants subsequently hires such individual. Rincon Consultants is an equal opportunity employer. All aspects of employment will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

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