Administrative Coordinator
Veolia North America

Job Info

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Company Description

About Veolia North America

A subsidiary of Veolia Group, Veolia North America (VNA) offers a full spectrum of water, waste and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting and resource recovery. VNA helps commercial, industrial, healthcare, higher education and municipality customers throughout North America. Headquartered in Boston, Mass., Veolia North America has approximately 10,000 employees working at more than 350 locations across the continent. Please visit our website

Job Description

BENEFITS

Veolia's comprehensive benefits package includes paid time off policies, as well as health, dental and vision insurance. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

Position Purpose:
The job holder (M/F) coordinates the administrative procedures and provides the business unit's working team, as well as the Regional Director & Financial Controller, with administrative support.

Primary Duties/responsibilities:

• Prepare and issue client invoices in accordance with the proposal or applicable price list;
• Verify and control the purchases to be invoiced to the clients (subcontractor) in conjunction with the purchasing department, SSC and on-site purchase requesters to validate the costs for our suppliers;
• Interact with customers on any issue relating to invoicing, in collaboration with the sales representative;
• Print various statistical and financial reports when requested by the Directors;
• Evaluate and prepare the monthly work in progress;
• Validate the payroll in compliance with the applicable Collective agreement;
• Provide administrative follow-up at the request of the payroll and human resources department on various issues;
• Guarantee compliance with the credit department's procedures when performing the tasks;
• Enforce Veolia's policies & procedures;
• Respect schedules;
• Any other related administrative tasks.

Work Environment:
Flexibility regarding working hours in busy periods; The job holder spends most of his/her time in an office environment. The position may require prolonged periods of sitting; working on the telephone and/or computer, as well as interactions with other staff members and customers. The occasional handling of heavy boxes weighing up to 40 pounds may be required, and the job holder must lift and move office supplies if requested.

Qualifications

Education / Experience / Background:

• 1 to 3 years' experience in a similar position;
• Diploma of College Studies in accounting, administration or another related field;

Knowledge / Skills / Abilities:

• Autonomy;
• Spoken and written bilingualism is an advantage;
• Initiative;
• Well organized;
• Versatility;
• Team player;
• Ability to learn new systems (Veolia and Client).
• Proficiency in MS Office applications.

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

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