Administrative Assistant IV
Dartmouth College

Job Info

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Posting date:

12/21/2023

Open Until Filled:

Yes

Position Number:

1128720

Position Title:

Administrative Assistant IV

Department this Position Reports to:

Anthropology

Hiring Range Minimum:

$22.75

Hiring Range Maximum:

$28.45

Union Type:

Not a Union Position

SEIU Level:

Not an SEIU Position

FLSA Status:

Non-Exempt

Employment Category:

Regular Part Time

Scheduled Months per Year:

12

Scheduled Hours per Week:

20

Schedule:

Four days per week. Five hours per day. Flexible

Location of Position:

Hanover, NH
03755

Remote Work Eligibility?:

Hybrid

Is this a term position?:

No

If yes, length of term in months.:

NA

Is this a grant funded position?:

No

Position Purpose:

To provide administrative support to supervisors/department and to coordinate activities that will increase department efficiency, expedite/coordinate the work of others, support department functions, and ensure smooth operation of the department.

Required Qualifications - Education and Yrs Exp:

Associates or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities:

Experience

• Three plus years of office experience in a related field, with a high degree of autonomy

Skills & Knowledge

• In-depth knowledge of office procedures
• Strong organizational and planning skills and ability to set priorities.
• Excellent communication and interpersonal skills.
• Initiative, sound judgment and ability to work independently.
• Ability to maintain confidentiality.

Preferred Qualifications:

• Bachelor's degree

Department Contact for Recruitment Inquiries:

Julie Gilman

Department Contact Phone Number:

603-646-3256

Department Contact for Cover Letter and Title:

Julie Gilman, Department Administrator

Department Contact's Phone Number:

603-646-3256

Equal Opportunity Employer:

Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background Check:

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?:

Not an essential function

Special Instructions to Applicants:

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Quick Link:

https://searchjobs.dartmouth.edu/postings/71921

Description:

General Office Support

• Screens visitors and callers and decides appropriate action based on priorities, commitments, and interests of department.
• Supervises student interns and student office assistants.
• Assists with coordination and scheduling of a variety of activities to support office functions, meetings, and events.
• Assists with purchasing for the Department/Office.
• Assists with arranging travel and hotel for visitors and guests.

Percentage Of Time:

30%

Description:

Special Projects

• Assists with special projects related to departmental programs and initiatives.
• Assists with special events (conferences, dinners, luncheons, retreats, etc.) including locating and reserving facility space, arranging necessary services, and coordinating schedules and itineraries.

Percentage Of Time:

30%

Description:

Financial Management Support

• Assists with tracking and submission of expenditures for multiple accounts to ensure accurate records of approved department budgets.
• Assists in the allocation, and tracks spending of endowed funds.

Percentage Of Time:

20%

Description:

Communications

• Serves as a primary point of contact, representing the department/office to the institution and external constituencies when the department administrator is not available.
• Serves as an additional source of information for department policies and procedures.
• Assists with development of department publicity activity including work in multiple media, to coordinate a wide range of department publications/communications.
• Regularly handles confidential or sensitive information and exercises discretion concerning its disposition.
• Applies office, department, and College policies and procedures.
• Communicates respectfully with a diverse community.

Percentage Of Time:

20%

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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

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Performs other duties as assigned.

This job has expired.