Administrative Assistant, Indiana Resource Center for Autism
Indiana University

Job Info

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Department

IND INST ON DISABILITY/COMMNTY (BL-IIDC-IUBLA)

Department Information

The Indiana Institute on Disability and Community (IIDC) is one of only 67 University Centers for Excellence in Developmental Disabilities. The Institute conducts research and training through 7 Centers: Early Childhood Center, Center on Education and Lifelong Learning, Center on Community Living and Careers, Center for Health Equity, Indiana Resource Center for Autism, Center for Collaborative Systems Change, and the Eppley Institute on Parks and Public Lands.

The person in this role is responsible for organizing, and executing all logistical aspects of the Indiana Resource Center for Autism's (IRCA) and the Indiana School Mental Health Initiative's (ISMHI) strategic plan related to staff support. The Administrative Assistant manages and oversees all logistics related to travel, training and coaching in the community. This position's duties include overseeing and maintaining an efficient office, handling calls, updating resource lists, and assisting with maintaining databases and apps.

Job Summary

Department-Specific Responsibilities

• Organizes, and executes all logistical aspects of the Indiana Resource Center for Autism's (IRCA) and the Indiana School Mental Health Initiative's (ISMHI) strategic plan related to staff support.
• Manages and oversees all logistics related to travel, training and coaching in the community.
• Oversees and maintains an efficient office, handles calls, updates resource lists, and assists with maintaining databases and apps.

General Responsibilities

• Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
• Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
• Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
• Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
• Participates in the development and implementation of administrative standards, policies and practices for the organization.
• May perform other duties related to maintaining an internal website and/or working with social media.

Qualifications

EDUCATION

Required

• High school diploma or GED.

WORK EXPERIENCE

Required

• 2 years of relevant experience.

SKILLS

Required

• Excellent organizational skills.
• Demonstrated ability to maintain confidential information.
• Strong verbal communication and listening skills.
• Demonstrates excellent judgment and decision making skills.
• Ability to simultaneously handle multiple priorities.
• Maintains composure under pressure.

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Job Classification

Career Level: Intermediate

FLSA: Nonexempt

Job Function: General Administration

Job Family: Administrative Support

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Posting Disclaimer

Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.

If you wish to include a cover letter, you may include it with your resume when uploading attachments.

New employees will be provided with information regarding Indiana University's COVID-19 vaccine policy, which includes the opportunity to request an exemption. To learn more, view our COVID-19 vaccine information page.

Equal Employment Opportunity

Indiana University is an equal employment and affirmative action employer and a provider of ADA services. All qualified applicants will receive consideration for employment based on individual qualifications. Indiana University prohibits discrimination based on age, ethnicity, color, race, religion, sex, sexual orientation, gender identity or expression, genetic information, marital status, national origin, disability status or protected veteran status. Indiana University does not discriminate on the basis of sex in its educational programs and activities, including employment and admission, as required by Title IX. Questions or complaints regarding Title IX may be referred to the U.S. Department of Education Office for Civil Rights or the university Title IX Coordinator. See Indiana University's Notice of Non-Discrimination here which includes contact information.

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Contact Us

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Telephone: 812-856-1234

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