Administrative Assistant III
Oldcastle

Job Info

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Job ID: 484038

Ash Grove Cement, a CRH company, provides portland and masonry cements to help build the foundation and infrastructure for the world around us. We ship millions of tons of cement from our plants and network of terminals located across the Midwest, Texas and Western United States. When you work for Ash Grove, you are connecting to something bigger. Join our team and help Ash Grove build America.

SUMMARY

Performs administrative functions for plant in conjunction with Administrative Coordinator. Duties may include, but are not limited to, tasks related to payroll, shipping, accounts payable, procurement, public and employee relations, benefit administration, finance and process data reporting, and safety program support. Serves as receptionist and assists as needed in performing general office duties.

SUPERVISION RECEIVED

Works from general supervision on routine duties with standard policies and procedures. Refers problems and questions to supervisor.

PRIMARY DUTIES & RESPONSIBILITIES

PAYROLL, HR, BENEFIT SUPPORT (40%)

• Coordinates all time entry daily, including reviewing and performing data entry as needed, verification of hours worked and relevant tracking data for general ledger and work management system.

• Reviews data for compliance with collective bargaining agreement and/or company policy and communicates and resolves issues with managers/supervisors.

• Gains and maintains proficiency with payroll, personnel and work management databases and uses skills to answer questions, run reports and troubleshoot issues.

• Answers payroll questions and handles payroll related issues for wage employees such as changes in tax withholdings, deductions, union dues, leave time, benefits, etc.

• Assists HR Manager with employee relations and employee benefit issues and events. Remains current on benefit plan provisions and assists employees daily.

• May need to work some holidays, weekend days and/or overtime to meet processing deadlines.

SHIPPING, FINANCE, REPORTING SUPPORT (40%)

• Prepares daily paperwork for shipments and reconciles reports from billing and shipping software systems. Transmits paperwork and prepares reports according to established deadlines and ad hoc reports as needed.

• Collaborates with Shipping Supervisor, bulk loaders and other sales and shipping personnel throughout the day regarding loads and any issues that arise.

• Maintains and creates spreadsheets for tracking purposes for various process and financial data as needed. Works with Finance Manager, Process Manager and other Plant personnel to determine most efficient way to track and report data.

BACKUP/ GENERAL OFFICE (20%)

• Possesses or able to obtain a current Notary Public commission within a reasonable amount of time after hire.

• Serves as receptionist and ensures that incoming contractors and vendors sign-in and have been cleared by safety manager to work on-site.

• Cross trains and performs backup duties of the Administrative Coordinator

• Trains and assists plant employees with the use of office equipment and arranges for maintenance as needed.

• Manages, orders and stocks office supply inventory. Monitors supplies for general use daily.

REQUIRED MINIMUM QUALIFICATIONS

Knowledge/Skills/Abilities

Ability to respectfully resolve issues with employees and customers. Knowledge of general office practices and procedures. Knowledge of grammar, spelling and punctuation. Ability to effectively communicate both verbally and in writing. Knowledge of Microsoft Office Suite, personal computers, and ability to learn other company software. Advanced excel skills preferred. Knowledge of operations and maintenance of general office equipment such as printers, copy/scan/fax machine, and postage machine. Ability to employ basic math skills on a daily basis. Ability to pay close attention to detail with minimal errors.

Education

High school graduation and one or more years of post-secondary education, technical training or equivalent preferred.

Experience

Three years experience preferred performing office, payroll, accounts payable, shipping, procurement, finance and/or related administrative support functions. Experience in an industrial environment desired, but not required.

About CRH Americas

CRH Americas has a long and proud heritage as one of North America's largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

CRH Americas is a great place to grow! If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our career site. Please complete your online profile which will be sent directly to the appropriate Hiring Manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest in the CRH Americas family!

Ash Grove Cement is an Affirmative Action and Equal Opportunity Employer.

EOE/Vet/Disability--If you want to know more, please click on this link.

Date: Jun 13, 2023

Nearest Major Market: Helena
Nearest Secondary Market: Montana
Job Segment: Machinist, Secretary, Employee Relations, Data Entry, Administrative Assistant, Manufacturing, Administrative, Human Resources

This job has expired.