Administrative Assistant, College of Arts & Sciences
Valparaiso University

Job Info

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Administrative Assistant, College of Arts & Sciences Tracking Code927-674Job Description

This position supports department chairs and faculty for five departments: KIN, WLC, ECON, HIST, and ENGL. It consists of clerical, planning, event planning, budgeting, and communication via technology and in person.

Major Responsibilities:

• Answer emails and phone calls
• Assist in curriculum changes and preparations
• Create packages for students
• Monitor new majors/minors
• Budget Management:
  • Managing departmental accounts
  • Purchase equipment and supplies
  • Reconcile credit cards, process reimbursements, and monitor records of spending
• Reserve meeting rooms
• Create presentations
• Arrange dining services
• Purchase items as needed
• KIN Club
  • Update budget sheet, collect and file all receipts
  • Collect money for T-shirts, membership fees, etc.
• Update and maintain all department websites
• Email google groups as needed for departments
• Creating and updating department records

Required Knowledge and Skills:

• Bachelor's degree is required
• Experience managing budgets and expenses
• Great time management, planning, and organizational skills
• Good writing/grammar, math, and basic research skills
• Knowledge of Microsoft Office and Google Application
• Experience with record keeping systems and procedures
• General understanding of higher education organization structure and operations

This position is limited Full Time- 30 hours per week during the academic year and 10 hours per week for 12 weeks in the summer.

Successful applicants will demonstrate a commitment to cultural diversity and the ability to work with individuals or groups from diverse backgrounds.

All offers of employment with Valparaiso University are contingent upon clear results of a thorough background check. Background checks may include criminal history, motor vehicle reports, prior employment verification, and personal/professional references. If applicable to the position, background checks will also include credit history. Background checks will be conducted on all final candidates for employment.

Valparaiso University requires all employees to be vaccinated against COVID-19 or apply for and receive a qualified exemption within two weeks of the employment start date.

To be considered for this position you must upload:

• Cover letter
• Resume
• List of 3 professional references
• Answer all the application questions

Please address cover letter to:

Isis Drosos, Administrative Assistant, Dean of the College of Arts and Sciences

Valparaiso University

Valparaiso, Indiana 46383

Job LocationValparaiso, Indiana, United StatesPosition TypeFull-Time/Regular

This job has expired.