Administrative Assistant
Oklahoma State University-Oklahoma City

Job Info

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Ready for delivery Req ID: req17658 Position Title: Administrative Assistant Position Type: Staff Full-Time Position Number: 630620 OSU Campus: Stillwater Department: Police Department Location Address:
Oklahoma State University
Stillwater, Oklahoma, 74078
United States Hiring Supervisor: Leon P. Jones Hiring Range
(Contingent upon available funding): 14.00 - 20.00, Hourly Work Schedule: Monday-Friday 8am-5pm Faculty Appt Period: Job Summary: The Administrative Assistant reports directly to the Chief of Police. Additionally, captains may assign job duties on projects as they arise. This position is responsible for all of the administrative duties of the Police Department. The Administrative Assistant must provide excellent customer services and clerical support to department staff, use computer programs including, but not limited to, OSU Banner System, AIRS, OKCorral, Microsoft Word, Excel, PowerPoint and Outlook to assist in the administrative duties of the office, route mail and callers, organize, maintain and update confidential filing systems, and prepare travel requests. Maintain thorough knowledge of OSU policies and procedures and maintains all office records in line with approved policies and procedures. Provides assistance with an array of departmental reports and publications. Responsible for department financial activities including monthly budget projections, reconciliation of accounts through Banner and reports, accounts receivable/payable, requisitions, contracts, and revenue/expenditure transactions using OKCorral, P-Card, and addition forms.
Standard office schedule is 8 am to 5 pm, Monday through Friday. However, there are occasional HR functions and deadlines after hours and on weekends as needed for police services.
Sitting for long periods of time, typing. Must be able to lift 30 lbs. Special Instructions to Applicants Please attach a resume. Education & Experience Position Qualifications:

Minimum Qualifications:

High School/GED and five years of administrative support experience. Post-secondary education may substitute for years of experience.

OSU Administrative Professionals Program within two years of employment.

*Excellent customer service skills *Strong organizational skills *Proficient knowledge of Microsoft Office programs (Word, Excel, PowerPoint, Outlook) *Takes initiative *Develop processes: Suggest process improvements *Good oral and written communications *Attention to detail and accuracy/follow-up *Maintain confidentiality *Ability to effectively interact with people *Knowledge of standard office administrative practices and procedures *Ability to remain calm and to take proper actions under emergency conditions. *Proficient in OSU Banner System, AIRS, OKCorral, P-Card, Concur Travel, and People Admin

Preferred Qualifications:

Bachelor's degree in business, finance, management, communications, or a related field.

Seven years of administrative experience with supervisory responsibilities.

OSU Administrative Professionals Program OSU Leadership Program.

Oklahoma State University (OSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, OSU conducts pre-employment background checks on final candidates. Offers of employment are contingent upon the successful completion of a background check. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.

Oklahoma State University, as an equal opportunity employer, complies with all applicable federal and state laws regarding non-discrimination and affirmative action. Oklahoma State University is committed to a policy of equal opportunity for all individuals and does not discriminate based on race, religion, age, sex, color, national origin, marital status, sexual orientation, gender identity/expression, disability, or veteran status with regard to employment, educational programs and activities, and/or admissions. For more information, visit eeo.okstate.edu.

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