Administrative Assistant
Modis

San Diego, California

Posted in IT

This job has expired.

Job Info

An Administrative Assistant job in San Diego, California, is available through Modis. In this role, you will be responsible for administrative tasks of considerable complexity in support of departments, teams, projects or programs with minimal guidance and direction within the Global Supply Chain organization. The Administrative Assistant must have 3+ years previous professional experience, excellent computer skills and advanced skills in Excel and PowerPoint. Top candidates will have excellent written/verbal communication and interpersonal communication skills.

Responsibilities

Coordinate and perform complex administrative tasks, often of a confidential nature. Prioritize own workload and establish administrative methods and procedures for functional area and related administrative support.

Compose and prepare detailed reports, presentations, correspondence, meeting minutes, spreadsheets, processes including the use of graphics and text art.

Exercise some independent judgment in initiating, planning, coordinating, and implementing a variety of large projects or functions. Plan and organize off sites, including price negotiations for equipment rental, catering services, and banquet room fees.

Use advanced computer skills for various software packages including set up and maintenance of databases. Create and generate purchase requisitions and maintenance requests. Use advanced features of electronic mail and time management.

Maintain multiple calendars for management and conference rooms; coordinate, plan, organize meetings, programs and events; make travel arrangements which may include hotel rooms and car rentals.

Setup and maintain specialized resource files. Authorize limited departmental expense and cost control for supplies, purchase requisitions, p-card requests, check requests and department purchases.

Solicit and maintain Supplier Insurance Certifications and update the Supplier Gate Pass Log as required.

Support the business with the upload and maintenance of the Indirect Contracts Repository.

Provide support with data clean up activities associated with Supplier Master Data and internal data attributes to ensure data integrity.

Provide support with scheduling of interview candidates

Update and maintain accountability matrices and contact lists.

Manage the Target Documentation required for Financial review quarterly.

Update and maintain the Supply Chain Webpage as the Supply Chain Webmaster and provide input for the external Supply Chain Portal.

Qualifications

High School Diploma or GED

3-5 years administrative experience in a corporate environment

Proficient in Microsoft Office Suite (Word, Excel and Access), email and internet

Strong communication skills, both verbal and written (ability to write, speak and interact clearly and professionally)

Strong organizational skills, both analytical and problem solving, and the ability to work with confidential documents

Extremely organized; Strong multi-tasking and time management skills

If you're interested in this Administrative Assistant job in San Diego, California then please click APPLY NOW. If you have questions about the position or would like more information please contact Ali Baldwin by email at ali.baldwin@modis.com

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please visit https://www.modis.com/en-us/candidate-privacy/

The Company will consider qualified applicants with arrest and conviction records.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.modis.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records

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This job has expired.

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Administrative Assistant Modis

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Administrative Assistant
Modis