Administrative Assistant
Kansas Health Science Center

Job Info

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Job Description:

The Administrative Assistant is a full-time on-site staff position within the KHSC-KansasCOM department of Academic Affairs and reports directly to the Executive Assistant to the Dean and Chief Academic Officer. The Administrative Assistant provides high-level administrative support for Academic Affairs leadership. Project management, flexibility, creative problem-solving, attention to detail, and excellent communication skills are essential requirements for this position.

SPECIFIC RESPONSIBILITIES:

• Provide daily administrative and project support for Osteopathic Manipulative Medicine (OMM) and Pre-Clinical faculty and staff as directed.
• Perform general office duties including but not limited to ordering supplies, delivering mail, maintaining records management systems, creating reports, and essential bookkeeping.
• Prepare support materials for various academic affairs department meetings, and attend/ support the meetings by taking notes for review and distribution. Track actionable items in preparation for subsequent meetings.
• Ensure our employed faculty credentialing files are kept up to date and assist the Clinical Education department with adjunct faculty credentialing as needed.
• Assist program faculty and staff during accreditation for support.
• Handle work of a confidential or complex nature, necessitating exposure to sensitive information and contacts requiring considerable discretion, judgment, tact, and diplomacy according to the practices and procedures of the organization.
• Answer telephone calls, determine priorities, and respond and communicate to staff and faculty appropriately and promptly.
• Facilitate special projects and other duties, and assist other academic areas as needed.

SUPERVISORY RESPONSIBILITIES:

• N/A

QUALIFICATION(S):

• Bachelor's degree not required but preferred and/or five years of administrative experience.
• Experience in the professional working environment, nonprofit or higher education setting is highly desired.
• High level of proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe products (Acrobat, Flash, Reader, etc.). and various web applications.

KEY COMPETENCIES:

• Commitment to quality, innovation, and process improvement utilizing collaborative teamwork.
• Be responsive, quick-thinking, and possess an innate ability to anticipate and respond to issues.
• Establish priorities, and work in an organized manner emphasizing detail and accuracy.
• Ability to handle multiple tasks and assignments and meet competing deadlines.
• High level of reliability, discernment, and commitment to maintaining confidentiality.
• Ability to work independently without close supervision and as a team member.
• Excellent written communication skills with consistent application of correct spelling, punctuation, and grammar for preparing and proofreading various documents and reports.
• Demonstrated strong customer service skills and ability to manage professional and interpersonal relationships.

DISCLAIMER:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Kansas Health Science Center offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. Some of our key benefits include: generous paid time-off, medical and dental coverage, company-paid life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts (FSA), tuition reimbursement, professional development, and regular employee appreciation events.

Kansas Health Science Center is an Equal Opportunity Employer.

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