Administrative Assistant
Beacon Hill Staffing Group, LLC

Coraopolis, Pennsylvania

Posted in Admin and Secretarial


This job has expired.

Job Info


Strong MS office
Associates degree preferred
2+ yrs prior admin exp.
The Administrative Assistant provides broad administrative support to the Chief Officers and to Directors when so designated by a Chief Officer. Prepares and distributes professional business correspondence including meeting agendas, memos, letters, emails, bios, reports and meeting notes; arranges conference calls and remote file sharing; schedules and coordinates meetings with internal and external clients; attends meetings as needed to take minutes; arranges travel; monitors and logs visitors; assists with needs for various committees and other general administrative duties as assigned.
Responsibilities
General Administrative Support
Provides administrative support to the Chief Officers and others as assigned to include preparing and distributing professional business correspondence (memos, letters, bios, emails and reports); calendar management; scanning documents; conducting searches using Aptify and the Internet; creating purchase orders; tracking, formatting and aggregating data from multiple sources; and coordinating projects. Maintains electronic and hard copy files and documents as well as supply inventory for the Executive department. Maintains confidentiality regarding sensitive information. Utilizes ticketing software to manage help requests.
Meeting Support
Schedules and coordinates meetings, conference calls and video conferences with internal and external clients and supporters. Prepares and distributes meeting agendas and presentation materials ; attends meetings as needed to take and prepare notes and minutes; tracks follow-up action items; arranges catering as needed; and coordinates meeting needs with National Conferences and Meetings team on an as needed basis. Also coordinates meetings and logistics for volunteer committees such as the Leadership Development Committee (LDC).
Travel
Coordinates travel needs for Chief Officers including meeting registration, flight reservations and hotel accommodations. Prepares and submits travel reimbursement forms and purchase orders.
Visitor Management and Reception
Ensures security of main entrance by working assigned shifts at reception desk or remote reception desk during normal business hours, to include welcoming visitors, logging visits, issuing visitor passes and contacting staff when visitors arrive. Provides customer services as the first point of contact at the building and ensures safety and security protocol are followed. Assigned shifts at entrance or remote desk may exceed 15% but time spent at entrance or remote desk can be spent completing other assigned duties as well.
Requirements
Associate's degree preferred; two years minimum related experience and/or training; or equivalent combination of education and experience. Experience working with or delivering projects for executives or faculty a plus.

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)


This job has expired.

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