Administrative Assistant
American Cybersystems, Inc.

Job Info

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Innova Solutions is immediately hiring for Administrative Assistant

Role - Administrative Assistant
Client Location - San Rafael, CA
Duration: 12+ months contract

Job Description:

THIS POSITION IS ONSITE 5 DAYS A WEEK

• Calendar management for various Director's and Executive Director's - Scheduling meetings/rooms for meetings with multiple stakeholders across functions. Resolving calendar conflicts.
• Coordinating logistics for team staff meetings: Preparing the agenda by working with the Director to determine topics, communicating with presenters to confirm/remind them of their presentations. Sending out agenda to meeting participants. Minute taken might be needed on an ad hoc basis.
• Helping with coordination of logistics for Research Department Seminars - (food orders/location prep)
• Coordination of catering on-site and offsite plus event planning of various events (lunch meetings, holiday, offsites, team building, review meetings, HR talent meetings)
• Coordinating the logistics for Science Seminars for visiting scientists - Assistance with booking travel/hotel, creating agenda, scheduling various roundtable meetings, securing conference rooms, ordering lunch
• Coordinating domestic and international travel for Directors and above. Concur travel and expense experience is preferred this will entail preparing expense reports and travel planning.
• Coordinating, compiling, and editing various material upon request
• Resolving IT issues and ordering equipment upon request
• Maintaining distribution groups for Research and RED
• Working with Sr. Executive Coordinator to Head of Research to provide backup and support for internal and external activities.
• Shared responsibility for content and maintenance of the Research SharePoint (Bioweb) Site
• Onboarding help with new hires; off-boarding. Meet and greet and tour of campus.
• Assisting with miscellaneous administrative requests from team-members
• Onboarding help with new hires; off-boarding. For onboarding: meet and greet and provide campus tour; coordinate seat assignments and new hire welcome packages and logistics.

Skills:

• A proven ability to perform at an Administrative Assistant /Executive Coordinator level
• Quick learner and self-starter capabilities -- able to work proactively and independently on tasks
• Strong calendaring skills and catering/meeting planner capabilities
• Strong communication skills on all levels with internal leaders, employees, and outside vendors
• Responsiveness to deadlines, strong attention to detail, and able to prioritize multiple tasks.
• A high level of professionalism with strong influencing skills and ability to anticipate situations or issues that may arise in the near future
• Independent judgment and discretion with sensitive/confidential and proprietary information
• A can-do attitude, ability to be flexible and adaptable
• Ability to receive and act on"ad-hoc" requests
• Ability to think creatively and strategically
• A team-oriented work style
• An openness to periodically responding to requests outside of normal business hours.

Education:

• Bachelor's Degree preferred
• A minimum of 3-5 years of administrative support to Director's, Senior Director's and VP's and office administration
• Strong PC computer skills with proficiency in Microsoft Office Suite (Word, Excel, Teams, Outlook, PowerPoint), Concur expense reporting

Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.

We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.

Thank you!

Deeksha Gupta
Team Lead - Recruitment
(+1) 213-788-7669
Deeksha.gupta@innovasolutions.com

PAY RANGE AND BENEFITS:
Pay Range*: $33- $38 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.

Benefits: Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS:Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centres across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.

Recent Recognitions:

• One of Largest IT Consulting Staffing firms in the USA - Recognized as #4 by Staffing Industry Analysts (SIA 2022)
• ClearlyRated® Client Diamond Award Winner (2020)
• One of the Largest Certified MBE Companies in the NMSDC Network (2022)
• Advanced Tier Services partner with AWS and Gold with MS

Website: https://www.innovasolutions.com/

Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b. The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

This job has expired.