- Assists the PI and Deputy Director with administrative and operational needs related to the Administrative and Operations Core (AOC) and Concussion, Assessment, Research and Education (CARE) Consortium locations.
- Coordinates administrative support functions for AOC and CARE teams and process as needed, including but not limited to, ordering supplies and processing travel.
- Supports consortium committees, including scheduling meetings, preparation of agendas and minutes, and communications with investigators.
- Assists with management of the Redcap submission system, providing support for grant submissions, agency reporting, etc.
- Performs website maintenance as needed and prepares newsletters.
- Coordinates meetings with executive personnel and project management team of AOC and CARE to ensure task completion is both timely and in line with prescribed dates denoted in the project plan.
- Acts as a liaison, on behalf of the executive team, to faculty, staff, visitors, technical support organizations, and other key personnel on the project.
- Prepares correspondence from the PI and Deputy Director to the partnering organizations, and assists in identifying key resources needed to result in an overall successful project.
- Assists with planning and implementation of consortium-wide national investigator meetings, including handling of logistics with venues and affiliated services.
- Provides administrative support to a department or group of professionals, exercising confidentiality, tact and diplomacy.
- Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.; compiles data for expense and statistical reports.
- Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
- Schedules and confirms appointments, meetings, and travel arrangements; tracks expenses.
- Participates in the development and implementation of administrative standards, policies and practices for the organization.
- May perform other duties related to maintaining an internal website and/or working with social media.
- High school diploma or GED.
- 2 years of relevant experience.
Working Conditions / Demands
- Excellent organizational skills.
- Demonstrated ability to maintain confidential information.
- Strong verbal communication and listening skills.
- Demonstrates excellent judgment and decision making skills.
- Ability to simultaneously handle multiple priorities.
- Maintains composure under pressure.
This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.Work Location
Indianapolis, IndianaJob Classification
Career Level: Intermediate
Job Function: General Administration
Job Family: Administrative Support
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Due to the COVID-19 pandemic, there may be differences in the working conditions as advertised in our standard job postings (e.g., the ability to travel from one campus to another, etc.). If you are invited for an interview, please discuss your questions or concerns regarding the working conditions at that time.
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
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