ACCOUNTS PAYABLE SPECIALIST
Duke University

Job Info

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Occupational Summary:

Ensure the auditing and timely review of electronic Accounts Payable Check Requests. Resolve exceptions, customer inquiries, for the payments to vendors.

Duties:

Review and audit the on-line Accounts Payable Check Requests to ensure compliance with regulatory requirements and with Duke Policies and Procedures (GAP).

Review IRS W-9 tax documentation submitted with eAP check request to ensure proper 1099 reporting for domestic vendors. For foreign vendors review appropriate IRS W-8 documentation to determine tax treaty status, tax reporting status, or tax withholding status.

Utilize Glacier software to maintain 1042s records for reportable payments to Foreign vendors.

Utilize SAP software system to process payments to individuals or vendors.

Perform a variety of complex accounting tasks involved in maintaining financial records and processing related data.

Research issues or disputed items proactively or at the request of customers to ensure timely resolution.

Resolve questions for internal and external customers regarding payment terms as specified in the on-line check requests.

Assist customers with the resolution of a variety of problems, questions or other issues; answer inquiries on the status of payments, or in the understanding of the electronic check request process.

Perform other duties incidental to the work described herein.

Minimum Qualifications

Education

Work requires knowledge of basic mathematical, research and communications principles normally acquired through two years of post secondary education.

Experience

Work generally requires four years of clerical or research experience to acquire strong skills in administrative or project research responsibilities as well as accepted office management, communications and research practices. A bachelor's degree in a field of study directly related to the specific position may be substituted for the education and two years of the experience requirement. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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