A/P Administrator
Penhall International

Job Info

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Penhall has been the go-to concrete services partner for a wide-range of industries since 1957; offering expansive services in concrete solutions, includes concrete scanning, cutting, sawing and breaking/removal. Today, Penhall is the largest U.S. supplier of concrete services.

Purpose: The Accounts Payable Administrative Assistant is responsible for processing branch invoices and payments, managing the accounts payable ledger, and administrative activities related to A/P, including Certified Payroll at Penhall's high work volume branch in Seattle, WA. The Accounts Payable Administrative Assistant should have proven experience to include receiving, opening, and logging invoices on the ledger as well as other duties of accounts payable invoicing, data entry, and expense report handling.

RESPONSIBILITIES:

• Weekly processing of Certified Payroll (Washington State).
• Collects POs, invoices, and accounting functions.
• Set up accounts with new vendors as required.
• Accurately review, code, and process vendor invoices.
• Resolve invoice discrepancies, correspond with vendors, and respond to inquiries.
• Processes requests to complete vendor master set-up and updates.
• Maintain a large number of vendor accounts while staying in compliance with company policies and procedures.
• Perform the day-to-day functions of data entry associated with accounts payable.
• Comfortable processing a high volume of invoices under tight deadlines.
• Participate in the monthly general ledger close process.
• Verify vendor accounts by reconciling monthly statements and related transactions.
• Support with audits, as necessary.

Job Requirements

• Experience in an accounting department with knowledge of AP with understanding of credit, debit, account reconciliation, etc.
• Certified Payroll experience a must.
• Payroll experience a plus
• Preferred, knowledge of construction administrative and clerical procedures and terminology.
• Familiarity with purchase order processes
• The A/P Admin should be analytical, results-driven, and innovative, and be proficient in problem solving.
• Excellent recordkeeping and documentation skills
• Viewpoint Vista accounting system knowledge, a plus
• Strong organizational, time management and analytical skills.
• Ability to work independently and as part of a group. Must be skilled at establishing effective working relationships with cross-functional teams and focus on continuous improvement and automation of financial processes.
• Proven ability to handle multiple projects simultaneously and prioritize tasks with a high degree of attention to detail.
• A high sense of urgency, strong initiative to meet deadlines.
• Maintains a positive, can-do attitude and approach to work.
• The ability to take ownership of your function; and be a contributing member of a team.
• Ability to adapt to a changing environment, and the willingness to cross train in other accounting functions as needed to help cover the department.
• Computer/Office Machines - Microsoft Word, Excel, Outlook.
• Strong communication skills - proficient in English business writing and verbal communication
• Valid driver's license and acceptable motor vehicle record required when duties require use of motor vehicle.

Penhall Company is an Equal Opportunity Employer. Penhall Company encourages qualified females, minorities, veterans, disabled persons to apply.

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